15 Additional Microsoft Office Views You Could Use

Did you know that Microsoft Office goes beyond the standard default view, also known as Page Layout View or Print Layout View? Using these additional panels can make the search tools in Word, Excel, PowerPoint, Outlook, OneNote, and other programs more manageable.

Additional features are available in additional views or panels that you are not yet using.

Please note that most of the following applies to the desktop versions and not the more optimized mobile or web versions of these programs.

Contents
  1. Create links, structure and style with the navigation bar in Microsoft Office
  2. Simplify desktop publishing with the selector bar
  3. Collaborate faster with the overview panel
  4. Reading mode:
  5. Manage your documents with Backstage View
  6. Get an overview of high-level documents with Outline View
  7. Test your document for web readability with the Web Layout view
  8. Make spreadsheet printing easier with Page Break Preview
  9. Improve productivity with views in Microsoft Outlook: folder, tasks, and more
  10. Use slideshows, sort slides, and view notes
  11. Take notes in other apps with Dock to Desktop for Microsoft OneNote
  12. Create style and order in Microsoft Office programs using master views
  13. Using rulers, grids and alignment guides in Polish office documents
  14. Extend Microsoft Office interfaces with multiple window bars or monitors
  15. Use advanced viewing options in Microsoft Office to customize your experience

Create links, structure and style with the navigation bar in Microsoft Office

The navigation bar in Microsoft Office gives you a bird’s eye view of your document, making it easy to navigate sections, headings, or pages in Word, PowerPoint, and Publisher.

To activate the navigation bar in Word, try the keyboard shortcut Ctrl – F or select “View” and check the “Navigation bar” box in the “Show” group.

This panel usually appears on the left side of the screen, although it can be pinned elsewhere by dragging it. Most of the panels in this slideshow let you do the same, unless they appear automatically, such as the navigation bar in PowerPoint or Access.

Simplify desktop publishing with the selector bar

The selection area in Microsoft Office programs contains objects such as pictures, charts, and tables in Word, Excel, and PowerPoint.

To display the selection panel, try to select Start – Select (edit group) – Selection panel.

This panel usually appears on the right side of the screen and displays objects as you scroll through page after page, or in PowerPoint, slide by slide. If you don’t see the objects in the list, but you know they’re in your document, scroll down until they fill the selection area.

Collaborate faster with the overview panel

To display the Selection Panel, try Home – Select (Operation Group) – View Panel.

This panel usually appears on the left side of the screen and displays statistics for changes, edits, and comments.

This information can help you work with others on the same document.

Reading mode:

Reading bars can take all the distractions away from toolbars, so you can focus on the message in front of you. This full screen display may also include colors that look better to our eyes.

Manage your documents with Backstage View

Less-used tools are enhanced in the Backstage view found in many Microsoft Office programs. Chances are you’re already using this to save or save as, but look at other options that give you control over document sharing, and more.

Select in Office 2013 and later File – Information

Here you will find tools to finalize your document, such as Save, Print, Export and more.

Get an overview of high-level documents with Outline View

Sometimes it can be helpful to get a general idea of ​​the structure of your document.

Microsoft Office documents are best organized using heading and style systems.

To get an idea of ​​how they’ve been applied to all of your content, you can use Outline View in some Office programs.

Test your document for web readability with the Web Layout view

If you use Word to create web documents, you can create or edit a document in Web Layout view.

It can help you solve readability issues and more.

Select View – Web Layout View

Make spreadsheet printing easier with Page Break Preview

Chances are you already know about the different print settings when printing spreadsheets in Microsoft Excel and how difficult it is.

Did you know that you can use Page Break Preview to schedule and finish other documents by seeing where everything fits on multiple pages?

You may find it useful to create or edit spreadsheets in this view.

Improve productivity with views in Microsoft Outlook: folder, tasks, and more

In Outlook, you can stick to the default views for working with email messages, tasks, and the calendar.

But you have quite a few other display options like folder pane, taskbar, message preview, view settings and more.

You can also view conversations and use the people panel.

Find these options in View, a menu item you may not have noticed!

Use slideshows, sort slides, and view notes

Microsoft PowerPoint offers several views specialized for creating slide shows, including Slide Show View, Slide Sorter View, and Notes View.

When you view a slideshow, the slide is displayed in full screen to show what it will look like when played on a computer screen or presentation. Press F5 – Slideshow – From Start (or use the presentation screen icon in the lower right corner of the screen).

The slide sorter is nice because it shows small thumbnails of all your slides so you can move or expand them. This is great for creating a cohesive design or searching for slides.

View Notes in Microsoft PowerPoint lets you view the speaker notes associated with each slide.

Take notes in other apps with Dock to Desktop for Microsoft OneNote

Dock to Desktop for general convenience in OneNote, but also makes it easier to create linked notes.

This panel can be docked not only to the desktop, but also to other Microsoft program windows, as shown here with the screen in Microsoft Word.

Create style and order in Microsoft Office programs using master views

In many programs, Office Master View lets you create a basic design on which to base pages or slides.

This can make it easier to duplicate design efforts and maintain order and consistency.

In PowerPoint, for example, you’ll find this under the View tab.

Using rulers, grids and alignment guides in Polish office documents

Microsoft Office documents usually have a white screen and this is great for many projects.

But in many programs, you can add rulers, gridlines, and alignment guides using the checkmarks in the Preview section.

Extend Microsoft Office interfaces with multiple window bars or monitors

If you work in Office all day, you know how tedious it can be trying to measure multiple documents on the screen so you can compare or work between them.

Multiple viewing windows and using multiple monitors can increase your computer’s screen space.

Use advanced viewing options in Microsoft Office to customize your experience

In addition, Advanced View Options are available in the Advanced Options area of ​​several Microsoft Office programs.

Select File – Options – Advanced – View. You can customize your experience with these settings, so take a look!

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