9 Essential Tips and Tricks for Microsoft OneNote Beginners

  1. Quickly start capturing text, images and files at home, at work or on the go
  2. Create a notebook
  3. Add or move notebook pages
  4. Type or write notes
  5. Create Sections
  6. Label and prioritize
  7. Add images, documents, audio, video and more
  8. Add space
  9. Delete or restore notes
  10. Use the OneNote mobile app or the free online app
  11. Sync notes across multiple devices

Quickly start capturing text, images and files at home, at work or on the go

OneNote can be a powerful way to organize your projects and ideas. Many students use OneNote for teachers, but you can also use it for work or personal projects.

Think of Microsoft OneNote as the digital version of a physical laptop.

This means you can take digital notes and organize them. This also means you can add images, charts, audio, video and more. Use OneNote with other Office apps, on your desktop or on mobile devices.

These simple steps will get you up and running quickly, even if you are a beginner. Then we link you with more and more tips so that you can get the most out of this handy program.

Create a notebook

Like regular notebooks, OneNote notebooks are a collection of note pages. Start by creating a notebook and then create it.

It’s best if you go paperless, which means you don’t have to carry around multiple laptops. To win!

Add or move notebook pages

One of the benefits of a digital notebook is the ability to add more pages or move those pages around in your notebook. Your organization is flexible, so you can organize and rearrange every part of your project.

Type or write notes

Enter your notes by typing or handwriting, depending on the type of device you’re using. You have even more options, such as using your voice or taking a photo of the text and converting it to editable or digital text, but let’s start with the basics first!

Create Sections

Once you start taking notes, you may want to create themed sections for better organization. For example, sections allow you to organize ideas by topic or date range.

Label and prioritize

Prioritize or organize your notes with dozens of searchable tags. For example, if you enable action item tags for tasks or Shopping, you can pull items from multiple notes while in the same store.

Add images, documents, audio, video and more

As mentioned, you can include all sorts of other file types and information to fine-tune your notes.

Add files to a notebook from multiple notes or attach them to a specific note. You can grab some of these other file types, such as images and audio, right from OneNote.

These additional files and resources may be useful for your own references or for communicating ideas more effectively to others. Remember, you can share OneNote files the same way you share other Office files.

Add space

At first, this may sound like too simple a skill. But with so many elements and notes in a notebook, it can be a good idea to insert a space, so make sure you know how to do it.

Delete or restore notes

Always be careful when deleting notes, but if you accidentally delete one, you can recover it.

Use the OneNote mobile app or the free online app

Use OneNote on the go with mobile apps built for Android, iOS, or Windows Phone devices.

You can also use Microsoft’s free online version, but it requires a free Microsoft account.

Sync notes across multiple devices

OneNote can sync between mobile and desktop devices. You can also choose to sync between online and offline use. OneNote 2016 offers more possibilities in this regard.

Ready for more OneNote tips?

  • 18 tips for sharing and collaborating in Microsoft OneNote

  • 18 tips and tricks for customizing Microsoft OneNote

  • Quick comparison table of 40 features in OneNote, Evernote and Google Keep

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