Add members to the distribution list in Outlook

Use a new address or an existing contact to update Outlook contact groups

When you create a distribution list in Microsoft Outlook, it is easy to send one email to a group of people. Over time, contacts for a mailing list may change and new people must be added to the list. There are two ways to add contacts to an existing mailing list: import contacts from your address book, or add members to the list based on their email address.

The instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Office 365.

Add members to an existing Outlook distribution list

To update a distribution list (also called a contact group in Outlook) and add new contacts to the list:

  1. Open the Outlook desktop app.

  2. Go to the tab House and choose The Address Book

  3. in the window The Address Book double click on the mailing list.

  4. in the window Contact group go to tab Contact group select Add members and then select the location where the contact is stored. If the contact is in your address book, select From Outlook Contacts † If the contact is not in your address book, select New email contact

  5. To add existing contacts from your Outlook contact list, select the contacts you want to add to the distribution list (press and hold ctrl to select more than one contact), then select Members † Select Okay to return to the mailing list.

  6. To add a new contact, type Display name and E-mail address † Select Okay to return to the mailing list.

  7. in the window Contact group go to tab Contact group and choose Save and Close

  8. The mailing list is updated with the new contact and you can now email the mailing list to email all members at once.

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