Add sounds, music, or comments to a PowerPoint 2003 slideshow

Contents
  1. Use the Insert menu to select a sound in PowerPoint
  2. Select a sound from the clip organizer
  3. Insert Sound Dialog Box in PowerPoint
  4. Insert sound from file into slide
  5. Playing an audio track on a CD during a slideshow
  6. Play only part of a CD audio track
  7. Record sounds or stories
  8. Adjust the slideshow playback time
  9. Set delay time on sounds
  10. Play music or sound across multiple PowerPoint slides

Use the Insert menu to select a sound in PowerPoint

Remark. Click here to view the sound or music options in PowerPoint 2007.

Sound options

You can add all kinds of sounds to a PowerPoint presentation. You can play a track from a CD or insert an audio file into a presentation. Sound files can be selected from the Microsoft Clip Organizer in the program or from a file on your computer. Recording a sound or commentary to illustrate the features on your slides is also an option.

measures

  1. Choose Insert > Movies & Sounds from the menu.

  2. Select the type of sound you want to add to your presentation.

Select a sound from the clip organizer

Use Clip Organizer

Clip Organizer searches for all audio files currently on your computer.

measures

  1. Select Insert > Music & Sounds > Sound in Clip Organizer… from the menu.

  2. Browse media clips to find sound.

  3. To preview the sound, click the drop-down arrow next to the sound and select View/Properties. The sound starts playing. Click the Close button when you’re done listening.

  4. If this is the sound you want, click the drop-down arrow again and choose Insert to insert the sound file into your presentation.

Insert Sound Dialog Box in PowerPoint

Insert Audio Dialog

When you choose to insert sound into PowerPoint, a dialog box appears. There are options to play the sound automatically or when pressed.

Let the sound start automatically when the sound icon appears on the slide.

When clicked, the sound is delayed until the mouse clicks on the sound icon. This may not be the best choice as the mouse should be right over the sound icon when clicked.

Remark. For now, it doesn’t matter which option is selected. Both options can be changed later in the Timings dialog box. See step 8 of this tutorial for details.

After the selection is made in the dialog box, the sound icon appears in the center of the PowerPoint slide.

Insert sound from file into slide

sound files

Sound files can be of different types of sound files such as MP3, WAV or WMA files.

measures

  1. Select “Insert” > “Movies and Sounds” > “Sound from File…”

  2. Locate the sound file on your computer.

  3. Choose to start the sound automatically or with a click.

The sound icon appears in the center of the slide.

Playing an audio track on a CD during a slideshow

Play audio track on CD

You can choose to play any CD audio track during a PowerPoint slideshow. The CD audio track can start when the slide appears, or can be delayed by setting the time on the audio icon. You can play the entire audio track of a CD or just part of it.

measures

  • Select Insert > Movies & Sounds > Play CD Audio Track…

CD audio track options

  1. Clip Selection

    • Select the track or tracks you want to play by selecting the start track and the end track. (See next page for further options).

  2. Playback options

    • If you want to continue playing the CD audio track until the slideshow is complete, check the Loop until you stop. Another playback option is the ability to adjust the volume of this sound.

  3. view options

    • If you have not chosen to start the sound when the icon is clicked, you can hide the sound icon on the slide. Check this option.

  4. Click OK when you have made all your selections. The CD icon appears in the center of the slide.

Play only part of a CD audio track

Play only part of a CD audio track

When you select a CD audio track to play, you are not limited to playing the entire CD track.

In the Clip Selection text boxes, specify where exactly you want the CD audio track to begin and end. In the example shown, track 10 of the CD is set to start at 7 seconds from the beginning of the track and end at 1 minute and 36.17 seconds from the beginning of the track.

This function allows you to play only the selected portion of the CD audio track. You must record these start and stop times while playing the CD audio track before opening this dialog box.

Record sounds or stories

Record sounds or narration

Recorded comments can be embedded in a PowerPoint presentation. This is a great tool for unattended presentations, such as at a business kiosk at a trade show. You can tell your entire speech at your presentation and thereby sell your product or concept when you can’t be there “in real life”.

By including sound effects, you can add a distinctive sound or sound effect that can be important to the content of your presentation. For example, if your presentation is about car repair, it may be helpful to record a specific sound that indicates an engine problem.

Remark. To record narration or sound effects, a microphone must be connected to the computer.

measures

  1. Choose Insert > Movies & Sounds > Record Audio.

  2. Enter a name for this item in the Name field.

  3. Press the record button – (red dot) when ready to start recording.

  4. Press the Stop button (blue square) when you are finished recording.

  5. Press the play button – (blue triangle) to listen to the playback. If you don’t like the recording, just start the recording process again.

  6. When you’re happy with the results, click OK to add the sound to the slide. The sound icon appears in the center of the slide.

Adjust the slideshow playback time

Set playing time

It is often appropriate for the sound or narration to begin at a specific time during the presentation of that particular slide. PowerPoint’s sync options let you optionally set a delay for each specific sound.

measures

  1. Right-click the sound icon on the slide. Select Custom Animations… from the context menu to access the Custom Animation toolbar if it isn’t already on the right side of the screen.

  2. In the list of animations that appears in the Custom Animation task pane, click the drop-down arrow next to the audio object in the list. This shows the context menu. Select Times… from the menu.

Set delay time on sounds

Delay time

In the Play Sound dialog box, select the Time tab and set the number of seconds you want the sound to delay. This allows the slide to appear on the screen for a few seconds before the sound or narration begins.

Play music or sound across multiple PowerPoint slides

Play sounds or music on multiple slides

Sometimes you want the music selection to continue while multiple slides continue. This setting can be made in the effect settings of the Play Sound dialog box.

measures

  1. In the Play Sound dialog box, select the Effects tab.

  2. Choose when you want to start playing music. You can set the music to play at the beginning of the song, or even set it to start playing at a point 20 seconds from the song itself, rather than at the beginning. This is especially useful if the music selection contains a long intro that you want to skip. With this method, you can set the music to start exactly at a predetermined position in the song.

Learn more about sound in PowerPoint

  • Sound and music issues in PowerPoint

  • Video – Add sound to PowerPoint

Custom timings and animation effects

Once your presentation is complete, you may need to do this.

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