Always send plain text to specific addresses in Outlook

Content
  1. What to do if the email recipient’s device cannot display advanced formatting?
  2. Always send in plain text to specific email addresses in Outlook
  3. Enforce Email Properties dialog box for addresses in Outlook 2016 and Outlook 2013

What to do if the email recipient’s device cannot display advanced formatting?

If you have contacts in your address book who prefer plain text messages to HTML formatting, you don’t need to send plain text emails when using Outlook. In the Outlook Address Book, set specific email addresses to prefer plain text. Outlook automatically converts messages to these addresses to plain text, regardless of the format you use to compose the message.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; and Outlook for Office 365.

Always send in plain text to specific email addresses in Outlook

To make sure Outlook always sends plain text emails to specific addresses:

  1. Go to the Outlook navigation bar and select People or Contacts (depending on the version of Outlook you are using). Or click on ctrl + 3 . Select in Outlook 2007 To go > Contacts .

  2. Go to House and in the group current display select Card or Business card .

  3. Locate and double click on the desired contact.

  4. Click the drop-down arrow E-mail and select the email address you want to set as plain text.

  5. In the top right corner, double-click the email address where you want to receive text messages.

  6. In the dialog box Email Properties select drop-down arrow internet format and select Plain text only .

    When a dialog box opens Change business card you must make changes to the Windows registry to access the dialog Email Properties .

  7. Select Okay .

  8. Close the contact window.

Enforce Email Properties dialog box for addresses in Outlook 2016 and Outlook 2013

To make sure Outlook always shows a dialog box Email Properties when you double-click a contact’s email address:

  1. Close Outlook.

  2. In Windows, click Windows+R .

  3. In the dialog box walk enter regedit .

  4. Select Okay .

  5. If you are asked User account control select Yes so that this application can make changes to your computer.

  6. For Outlook 2016, go to:

     HKEY_CURRENT_USER  Software  Microsoft  Office  16.0  Common  Contactcard 

    For Outlook 2013, go to:

     HKEY_CURRENT_USER  Software  Microsoft  Office  15.0  Common  Contactcard 

  7. If the key business card exists in the registry, go to step 12. If you don’t see the Outlook version key in the registry, create a new one.

    For Outlook 2016, go to:

     HKEY_CURRENT_USER  Software  Microsoft  Office  16.0  Common 

    For Outlook 2013, go to:

     HKEY_CURRENT_USER  Software  Microsoft  Office  15.0  Common 
  8. Go to Change and select New > Key . ,

  9. Enter business card and press Enter .

  10. Go to Change and select New > DWORD (32-bit). ) Meaning .

  11. In column Name enter turnonlegacygaldialog and press Enter .

  12. Double click on the turnonlegacygaldialog value.

  13. In a text field Data value enter a .

  14. Select Okay .

  15. Close the Registry Editor. You can now follow the instructions to set up the sender to receive text messages.

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