Automatically apply categories with rules in Outlook

Content
  1. Let your inbox automatically categorize all your emails
  2. Automatically apply categories with rules in Outlook.com
  3. Delete an existing Outlook.Com rule
  4. Automatically apply categories with rules using the Outlook desktop app
  5. Delete rules on Outlook Desktop

Let your inbox automatically categorize all your emails

Organize your inbox and classify your emails. Categories make emails easier to find. For example, set up categories for email that contains certain words in the subject line or specified recipients in the cc line. Then automate the categories by creating a rule so that Outlook.com applies the correct category when a message is delivered to your inbox.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010; Outlook for Office 365; and Outlook.com.

Automatically apply categories with rules in Outlook.com

To set up a filter in Outlook.com to automatically add categories to incoming messages:

  1. Go to Outlook.com and sign in to your account.

  2. Go to Settings and select View all Outlook settings .

  3. In the dialog box Settings select mail > Rules .

  4. Select Add new rule .

  5. In a text box Name your rule enter a name for the rule.

  6. Click the drop-down arrow Add condition and select the condition you want to use to assign the category. For example, to classify messages marked as important, select Interest and select an option High .

  7. Click the drop-down arrow Add action select categorize and then select the category you want to assign it to.

  8. Select Save to save the rule.

  9. The new rule is added to the Rule Settings dialog box and incoming emails that meet the rule’s criteria are assigned to the category.

Delete an existing Outlook.Com rule

To delete one of the category rules you created, go to the list of rules ( Settings > mail > Rules ) and select Delete rule (trash can icon) to remove the rule from the list.

Automatically apply categories with rules using the Outlook desktop app

You can also automatically add categories to incoming emails in Outlook desktop application.

  1. Open the Outlook desktop app and go to the tab House .

  2. Select Rules > Create rule .

  3. In the dialog box Create rule select extra options .

  4. V rule master select the condition you want to use to automatically add a category to an incoming email, then select Further .

  5. Check box assign it to category category .

  6. Choose blue link categories .

  7. In the dialog box Color Categories select the category you want to assign to the incoming email.

    To edit a category, select rename and enter a different name for the category.

  8. Select Okay to close the dialog Color Categories .

  9. V rule master select Finished to create a rule.

Delete rules on Outlook Desktop

To see a list of the rules you have created, go to the tab House and select Rules > Manage Rules and Alerts . Use the Rules and Alerts dialog box to manage the rules you’ve created. To delete a rule, select the rule and select remove .

Leave a Reply

Your email address will not be published.