- Tips to make your next PowerPoint presentation better
- Match design with purpose
- Be simpler
- Be consistent
- Practice, practice, practice
- Focus on the audience
- Forget the jokes
- know your platform
- PowerPoint Alternatives
Tips to make your next PowerPoint presentation better
Before mastering all the power of PowerPoint, remember that the purpose of a presentation is to present information; Don’t overwhelm the audience with a demonstration of software bells and whistles. Software is just a tool. Avoid common mistakes in PowerPoint presentations with purpose, simplicity, and consistency.
The instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Mac, PowerPoint for Office 365, and PowerPoint Online.
Match design with purpose
Determine whether your presentation will entertain, inform, persuade or sell. Does a light-hearted or more formal approach suit the subject and your audience? Store colors, images and patterns according to your main purpose.
PowerPoint allows you to create your own presentations within a presentation. In this way you create a simple, versatile slideshow, but you can easily adapt this presentation to different target groups.
As with any design, cut the clutter. Two font families is a good rule of thumb. No more than one image or diagram per slide is another good rule of thumb, with the exception of a company logo or other repetitive design element.
Remember the 7×7 rule. Use no more than seven lines per slide and no more than seven words per line.
Keep the content simple. Focus on the most important facts. An overload of information puts your audience to sleep.
Use the same colors and fonts throughout your presentation. Choose graphics in the same style. Templates do a lot to maintain consistency.
There are both good and not so good PowerPoint templates on the web. Carefully choose a template that provides consistency, readability and fits your message and image. If you can’t find a template you like, make your own.
Practice, practice, practice
Practice your presentation until you can do it without unnecessary pauses. Practice working in space and making eye contact with your audience. You don’t want to present your head in your notes.
Focus on the audience
If possible, make the audience the protagonist of your presentation. Use the presentation to help them solve a problem they have.
Forget the jokes
This is a business presentation. Try not to compete with your favorite comedian. You can be friendly without laughing out loud.
know your platform
A handy presenter knows presentation software inside out. PowerPoint is included in the standalone configurations of Microsoft Office and Office 365. The PowerPoint app is available for Android and iOS mobile devices; for this you need a subscription to Office 365. Whichever version you are using, take a moment to review it carefully.
PowerPoint may be the best known and most widely used presentation software, but it is not the only option. The tips on this page also apply to presentations created in PowerPoint and PowerPoint alternatives, including Keynote, SlideShark, Prezi, and other free presentation software.