Change text capitalization in PowerPoint presentations

Contents
  1. Have you already entered your text? Use these methods to change the case
  2. Change capitalization with keyboard shortcuts
  3. Editing a case using the PowerPoint ribbon
  4. Considerations

Have you already entered your text? Use these methods to change the case

PowerPoint supports two different methods for changing the capitalization of the text you’ve entered in your presentation. Whichever is easier for you, change the capitalization of text using keyboard shortcuts or change the capitalization with a command in the Font group on the Home tab.

The instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Mac and PowerPoint for Office 365.

Change capitalization with keyboard shortcuts

Keyboard shortcuts are useful for almost any program as a quick alternative to using a mouse. PowerPoint supports shortcut shift F3 on Windows to switch between the three most common capitalization choices:

  • capital letters † All letters in selected text are uppercase.
  • lowercase † None of the letters in the selected text are uppercase.
  • Write down every word † The first letter in each word of the selected text is capitalized.

Highlight the text to switch and press shift F3 to switch between settings.

Editing a case using the PowerPoint ribbon

If you don’t use keyboard shortcuts or PowerPoint on Mac, change the capitalization of the text in your presentation from the PowerPoint ribbon.

  1. Select text.

  2. Go to At home and in the group font style select change case which displays uppercase A and lowercase a.

  3. Choose from these five options:

    1. Sentence case capitalize the selected phrase or bullet.
    2. lowercase converts the selected text to lowercase without exception.
    3. CAPITAL LETTERS converts selected text to capitalization settings. Numbers do not shift to punctuation marks.
    4. Write down every word leads to the fact that the first letter of each word in the selected text is capitalized. (This is not true of the title, which does not use capital letters, articles, and prepositions of less than four letters.)
    5. control box Changes each letter of the selected text to the opposite of the current case. This is useful if you accidentally press the Caps Lock key while typing.
  4. PowerPoint’s capitalization tools are handy, but not foolproof. Using the converter offer register does not preserve proper name formatting, but any word with a capital letter exactly as it says, even if some words like a And from must remain lowercase in song titles.

Considerations

Using a text case in PowerPoint presentations combines a bit of art with a bit of science. Most people don’t like “all caps” text because it reminds them of an email shoutout, but limited and strategic use of “all caps” headlines can make text stand out on a slide.

In any presentation, the main benefit is consistency. All slides must use the same text formatting, typography, and spacing. Changes to slides too often confuse the visual presentation and look both cluttered and amateurish. Rules of thumb for editing your slides yourself include:

  • Write in capital letters or emphasize points or no bullet points.

  • When displaying the slide title in capitalization of each word , capitalization, and punctuation are less important than when displaying slide titles as short, full sentences. Short sentence titles usually look better with bullet points displayed as properly formatted full sentences.

  • Avoid rendering long blocks of text just in case CAPITAL LETTERS or any word with a capital letter

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