Compress photos in PowerPoint

Reducing the file size in PowerPoint is always a good idea, especially if your presentation is full of photos, such as in a digital photo album. Using too many photos in a presentation can slow down your computer and potentially crash while you’re in the spotlight. Compressing photos quickly reduces the file size of one or all of your photos at once.

The instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Office 365 and PowerPoint for Mac.

  1. Open the PowerPoint file containing the images you want to compress and select the image or images.

  2. Select Drawing tools Format .

    If you don’t see the Format tab, make sure an image is selected.

  3. Select Compress photos in the Edit group. The Compress Pictures dialog box opens.

  4. Put a check next to Only applicable to this image if you want to compress the selected image or images. Clearing this check box will compress all images in your presentation.

  5. Check box Remove cropped parts of images if you want cropped areas removed.

  6. Choose a resolution. In most cases, choosing email (96dpi) is the best choice. If you don’t plan to print quality photos of your slides, this option reduces the file size by the most margin. There is little difference in how a slide is rendered at 150 or 96 dpi.

  7. Select Okay to compress the selected images.

Check out other tips for solving common PowerPoint problems.

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