Convert your Outlook emails to plain text for easy storage

  1. Save Microsoft Outlook email as a backup file
  2. How to save an Outlook email to a file
  3. Other ways to save Outlook email to a file

Save Microsoft Outlook email as a backup file

To save a Microsoft Outlook email to a file, use Outlook to convert the message to plain text (with a .TXT extension) and save the file to your computer, flash drive, or elsewhere. Once your email is in a plain text format, you can open it with a text editor such as Windows Notepad, Notepad++, or Microsoft Word. It’s easy to copy text from a message, share it with others, or just save the file as a backup.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007, 2003; and Outlook for Office 365.

How to save an Outlook email to a file

When saving email to a file with Outlook, save only one email or save multiple emails into one text file. All messages are combined into one simple document.

Convert your Outlook messages to text and send text messages in Outlook without pictures.

  1. IN Message list select the message you want to save. To save multiple messages in one text file, click ctrl and select messages.

  2. Go to File Save as † In Outlook 2007, navigate to the button Office and choose Save as

  3. In the dialog box Save as navigate to the folder where you want to save the file.

  4. Click the drop-down arrow Save as type and choose Text only or Text only (*.txt)

    When you save a single message, you’ll find options to save the email as an MSG, OFT, HTML/HTM, or MHT file, but none of these formats are plain text.

  5. In a text box file name enter a file name.

  6. Select Save to save the email to a file.

If multiple emails are stored in the same file, the individual emails will not be separated. Look at the headline and body of each message to see where one begins and the other ends.

Other ways to save Outlook email to a file

If you need to save messages regularly, there are alternatives to saving the message as a text file. For instance:

  • CodeTwo Outlook Export converts Outlook email to CSV format.

  • Print Outlook email to PDF file to save the message as PDF.

  • Email2DB analyzes messages and stores the information in databases.

  • Convert email to Word format to work with Microsoft Word like DOC or DOCX. Save the message as an MHT file, import the MHT file into Microsoft Word, and save it as Word.

To open an MHT file in MS Word, go to File Open select the drop-down arrow All Word documents and choose All files so you can view and open the MHT file.

You can save an Outlook message in a different file type with a free file converter.

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