- Extend your templates with the free version of Google Docs
- What You Need to Create a Google Docs Template
- Create Template Folder
- Add Templates
- Using your custom templates
Extend your templates with the free version of Google Docs
Templates are a way to make your productive life so much easier. Instead of creating the same document over and over, you can use a template and fill in the required information. Google Docs has a large number of templates available, ranging from resumes, letters, project proposals and more. But what happens if you want to use your own template? If you’re using the paid version of Google Docs, you can. But in the free version, the Templates tool does not allow you to upload custom templates. What are you doing? With a little creativity, you can easily use your own custom templates. Here’s how.
What You Need to Create a Google Docs Template
All you need is a Google account and a few custom templates to work with. It doesn’t matter which tool you use to create these templates, as long as you can copy and paste the content of the template. This means you can create your templates from within Google Docs itself, or create them locally with a tool like LibreOffice. If you’ve created templates using a local app, it’s important that you don’t upload these template files to Google Drive. When you create template files in Google Drive, all you need to do is open the files so you can copy and paste the content.
You can also use one of the available templates in the Google Docs Template Gallery. To do this, follow these steps:
Open one of the templates in Google Docs Template Gallery †
Edit the template according to your needs.
Rename the template by clicking the current name (top left) and entering a new name.
Use Enter/Return (on the keyboard) to save the name.
Close the file.
After closing the modified template file, it will be automatically saved to the root folder on Google Drive.
Before moving on, it’s time to sort yourself out a bit.
Create Template Folder
The first thing to do is create a folder to hold the templates. Sign in to your Google account and go to Google Drive. Make sure you are in the root folder (not a subfolder). In this folder click To create and choose folder † Give this new folder a name TEMPLATES and press TO CREATE †
If you have created new templates from the Google Template Gallery, click and drag them into the folder you just created TEMPLATES † Once you’ve done that, navigate to the newly created folder by double clicking on it.
It’s time to add your custom templates to the newly created folder. in folder TEMPLATES Click To create and choose Google Docs † Creates an empty document file. Then open the template to add to a local application (such as MS Office or LibreOffice). With this file open, select all the template contents by typing at the same time ctrl † A † Then copy the selected text while typing ctrl † C †
Return to the blank Google Doc and paste the template content as you type ctrl † V † After pasting the content, rename the new template (same as before).
Congratulations, you now have a new template to use.
Using your custom templates
You may think that using the newly added templates is as easy as opening a template and filling in the required blanks. This is not the case. Do the following instead:
Go to folder TEMPLATES †
Right-click on the template you want to work with.
Click Make a copy † This will make a copy of the template you want to use. The new document will appear in the TEMPLATES folder and the file name will start with Copy of †
Right click on the file name and select rename † Give the document a unique name and you can open it and add content. Because you made a copy of the original document template, the template is still intact and can be copied as many times as needed.