Create a Google Docs form

Content
  1. Make your own shapes for everything you need
  2. Run a Google Form
  3. Google Form Options Response Format
  4. Add Sections to a Google Form
  5. Add follow-up questions
  6. Save answers in a spreadsheet
  7. Share and submit form
  8. Take a test with an answer key

Make your own shapes for everything you need

Google Forms is part of the Google G-Suite suite of online tools. This is a quick and easy way to get a lot of information from many people. A good use of the form could be to create a contact list for a place of residence or to host an event. With a few simple adjustments, teachers can even create quizzes about recent material.

Since Forms is part of the Google software suite, its use is completely free.

Run a Google Form

While this was once an option in Google Sheets, forms are now their own tool, but you can still access them in docs, worksheets, and slides.

Here are some ways to access Google Forms:

  • Go to docs.google.com/forms and select empty or one of the templates.

  • From Docs, Sheets, or Slides, go to File > New > Form (empty option only).

  • Go to Sections Tools > Create form to automatically link it to the spreadsheet.

You can edit the template the same way you edit a blank form; this is just a starting point.

At the top of each form are tabs for questions and answers. In the Questions tab, you can give your form a name and description, or more likely instructions on how to proceed. Answers are of course saved in the Answers tab, but you can also automatically add them to the spreadsheet (see below).

In the Answers tab, you can also disable Acceptance of comments and include a message for users who click the “try to fill out the form” button. You can also enable email notifications for new replies, upload a CSV file, print, and delete all replies.

There are several options to customize the form: theme color, background color and font. You can also add images, hint text, and YouTube videos in this area. To access these settings, click the palette icon at the top of the page.

Next to the palette are preview and settings. You can review the form and answer each question to make sure everything is working as it should. The settings determine whether you collect email addresses and whether respondents can submit multiple times, which may be necessary, for example, if you are using an idea collection form. You can also create a quiz form that allows you to grade automatically when you add an answer key, discussed below.

Google Form Options Response Format

You can customize the format of the answers you receive in many ways. The blank form contains one question and you can add more by clicking the plus sign on the right. The default is multiple choice, but there are also short answers, paragraphs, checkboxes, dropdowns, scales, grids, date or time, and file upload. These options make Google Forms quite versatile. In addition to tests, you can use it for applications, homework submissions, competitions, and more.

Once you’ve selected an answer type, you can further customize it by entering multiple-choice options or drop-down lists, adding “other” as an option, and turning multiple answers on or off. Adding more questions will help you duplicate your work if you plan to ask a question with a similar choice. For example, “What is your favorite food?” followed by “What’s your least favorite food?”

For all questions, you can decide for yourself whether you need an answer.

Add Sections to a Google Form

For a contact form or short survey, one page is probably fine, but if you have a longer questionnaire, you’ll want to break it down into sections so you don’t overwhelm your recipients. Click the button right below the YouTube icon to add a section. Each section can have a separate title and description/instructions.

If needed, you can drag and drop questions between sections, which is handy, as well as duplicate sections. Click the three-dot menu in the top right corner, then select Duplicate Section. The menu also includes a Move, Delete Section, and Merge With Above section if you change your mind.

Add follow-up questions

There are times when you can ask questions based on past answers. For example, if you ask a true or false question and want an explanation if the respondent enters an incorrect answer. To do this, add a multiple choice or dropdown answer section. Click the three-dot menu in the lower right corner and select Go to section by answer .

For each option, you can send the respondent to the next section, or to another section of your form, or directly to Submit form to end this respondent.

Save answers in a spreadsheet

For all forms, you can save the answers in a Google spreadsheet to organize and manipulate the data. You can create a form from Google Sheets as described above, or link it to a spreadsheet in the settings.

Go to Sections Tools > Create form . Otherwise, go to the tab answer your form. Click the green icon on the right to Create Spreadsheet . You can then create a new spreadsheet or select an existing one. Click To create or Select , Get on. By default, the new spreadsheet has a column for each question you create and a timestamp indicating when the answer was entered. As you create more questions or modify existing ones, the spreadsheet will be updated.

If you linked your form to an existing spreadsheet, a tab with answers will be added to it.

Share and submit form

You can share Google Forms with others if it is a group effort. Go to menu with three dots > Add employees > and then enter email addresses or copy the link to share.

If you like the form, please check your settings before submitting. You can limit users to a single response, allow them to edit their response after submitting it, link to the results when you run a survey, and change the confirmation message after someone submits their responses.

You can submit the form and share it with potential respondents in several ways. Start by pressing send top of the page.

  • By email: click the envelope icon and enter the recipient’s email addresses, subject, and message.
  • share link . Click the link icon to copy the link to the form. You can also get a short form URL that starts with goo.gl/forms.
  • Post on social media . Click the Google Plus, Facebook, or Twitter icon on the right.
  • Embedding of websites . Click on the bigger/less symbols to copy the HTML code. You can also adjust the width and height of the form.

Take a test with an answer key

Google Forms is a good quiz tool because you can enter correct answers and award points. Your students can get instant feedback and you don’t have to go through a lot of paperwork. In addition, you can delay submitting the results and review any questions that don’t have a clear answer, such as a short answer question or paragraph answer format.

After you collect all the answers, you can see the mean and average scores for the group. You can also review each question to see how many of them are correct or incorrect.

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