- Stay organized with multiple Google calendars
- Add calendars
- Set up new calendars
- Other options for adding new calendars
Stay organized with multiple Google calendars
According to 2017 Google statistics, about 1.2 billion people — or 20 percent of the email market — used Gmail for at least part of their email experience. Chances are, if you’re looking to share calendar information with anyone, Gmail will be the path of least resistance, given how many people are already built into the Mountain View software ecosystem.
When you first created your Gmail account, you automatically received a calendar. You can also create additional calendars for sharing information, planning special events, or coordinating activities for small groups.
Sign in with your Google account and then go to the Google Calendar site.
Click To add (plus icon) just above the list My calendars . Click New calendar in the pop-up menu.
Enter the desired name for the new calendar (e.g. Travel, Work or Tennis Club) in the field Name . In addition, enter in the field Description in more detail what events will be added to this calendar, as well as: Default time zone for the calendar.
Click Create calendar . At the very bottom of the browser window you will see a small confirmation message and a link to To coordinate additional options for the calendar.
Set up new calendars
Refine your calendar by changing the settings. If you didn’t have the option to edit it right after you created it, open the calendar settings menu by hovering over the calendar’s name on the left side of the window My calendars and then click the three buttons. icon This icon displays a pop-up menu that allows you to:
- Show only this to disable all other calendars in the viewport.
- Hide from list to disable only this calendar from the viewport
To adjust Settings and sharing to configure advanced calendar options.
Use the three dots icon to choose a color for the calendar. This color determines the hue of items in your main window.
Click on an option Settings and sharing , you will be taken to the Google Calendar settings screens, where the focus is already applied to that particular calendar. The options are grouped into nine categories, with each category activated in a drop-down list on the left side of the screen.
Each category covers specific types of settings:
- Calendar Settings repeats the basic settings you used when creating the calendar.
- Automatically accept invitations provides a drop-down list with three settings that determine what happens when a calendar is presented with a meeting or event invitation. You can automatically accept if there is no conflict, automatically accept all invitations, or ignore the invitations completely. If you automatically accept but there’s already a conflicting assignment, you’ll be prompted to manually accept or decline the invitation.
- Access rights determine the visibility of the calendar on the web. If you click Disclose , anyone (including Google Search!) can read the calendar. You have the option to specify whether all event details or only available/busy information is available to the world, as well as the option Get public link to retrieve the calendar’s web address for distribution to others or for publishing on the web.
- Share with specific people lists all users with specific access rights to the calendar. Add people who already have a Google account. For each individual user, you can choose whether that person sees only available/busy information or all data. You can also give users permissions to edit or delete events, and manage sharing settings for those events.
- Event Notifications and event notifications throughout the day offer Google Calendar to send you a reminder for the event. These cards set the default reminder rules. Set more than one reminder if you need an extra boost.
- General notices – Sets alerts for certain calendar changes. Choose a default notification type for each notification, or leave it on Not to suppress notifications.
- Integrate calendar with other services. You’ll see several options, including the calendar’s public address and a link to iCal.
- Delete calendar by pressing Cancel subscription (to leave the calendar as is, but disable access), or remove (to remove it completely, you’ll also need to disable access for the people it’s shared with).
Other options for adding new calendars
When you have added a new calendar next to the element New calendar you also saw options to add other types of calendars.
If instead of adding a new blank calendar, you chose Overview of interesting calendars , you will see a list of curated calendars of public and religious holidays, sporting events, and moon phases.
Choise From URL opens a window where you can paste the iCal address of a calendar you want to subscribe to.
Select Import to download a local file (in iCal or Microsoft Outlook CSV format).