- Whether you’re at work or at work, you can use slideshows to get your message across.
- Before you start
- Create a slideshow in PowerPoint
- Play music during a slideshow
- Set up a slideshow
- Add time for each slide in a slideshow
- How to edit the time on a slide
- Create a PowerPoint video slideshow
- Save slideshows to CD or other removable media
Whether you’re at work or at work, you can use slideshows to get your message across.
When you’re ready to present your PowerPoint slides to others, ignore the PowerPoint slideshow feature. You can rely on this for all kinds of slides, but those with photos are best for most viewers. These instructions work for all slides, but focus on slides with photos.
The instructions in this article apply to PowerPoint for Office 365, PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and PowerPoint for Mac.
Before you start
Before you create slides for your slideshow, you need to decide how long the slideshow will last, how you want it to be displayed, and what images you will use.
- Length † The slideshow can be as long or as short as you want. Keep in mind that the length of your slideshow should suit the subject matter and the focus of your audience.
- Structure † It’s always good to start with structure; this will help you visualize the slideshow. An overview can be as simple as a list of topics you want to cover.
- Pictures † Choose clear photos and tell stories.
Create a slideshow in PowerPoint
V Photo album PowerPoint selects images and PowerPoint creates a simple slide show. Fill your slides with informative text and harmonizing background music, then turn your slide collection into a self-contained photo slideshow with music that can be played as video or saved to CD.
When you’re ready to create photo slideshows with music, PowerPoint helps you get started quickly. Select to get started Insert † Photo album † New photo album †
To add and format images for your slideshow using Photo Gallery, do the following:
add photos † Select File/Disk and select the desired images in the slideshow.
Photo Enhancement † Check the box next to the image you want to enhance and change its orientation, contrast, and brightness. You will see the changes in the window Example †
Add text fields † To add a slide for text, select an image from the album list to be followed by text and select New text field †
Change slide order † Check the box next to the image you want to move and select the arrows Go up or Move down †
Select Image Layout † Select down arrow Image Layout and select how the images are displayed in the slideshow.
framing photo † Select down arrow frame shape and choose a frame style. You see a preview in the area Album Layout † This option cannot be selected if Image Layout is enabled Suitable for sliding †
Select To create when you’re done.
A slideshow of photos is created in a new file. Add text to your slides and change the look of each slide as needed. Save the file with a descriptive name so you don’t lose your work.
Play music during a slideshow
You can play music in the background during the slideshow. Background music automatically starts with the slideshow and plays during all slides.
To add background music to your presentation, select Insert † audio † Audio on my PC select a music file and press OKAY. †
The audio icon appears in the center of the current slide. To move it, drag it to another location on the slide. When the audio icon is selected, a tab will appear Play † Select Play in the background and make changes to the audio file. Here are a few suggestions.
- Music preview † Select Play to hear how the music will sound during the slideshow.
- Shorten duration † Select cut off sound to delete the beginning and end parts of the music file.
- Adjust the volume † Select Volume to make the background music louder or softer.
Set up a slideshow
Once your slides are ready, it’s time to set up your slideshow. Start by deciding whether you want to view the slideshow in a window or full screen.
To set up a slideshow, select slideshow † Customize your slideshow and choose one of the following options:
- Browsing by individuals (out the window) † Start the slideshow automatically and in a window. This option works best when saving slideshows to CD.
- Kiosk view (full screen) † Start the slideshow automatically and in full screen mode. This option works best when converting slideshows to videos.
When you’re done, click Okay †
Add time for each slide in a slideshow
Now it’s time to decide how long each slide will show in the slideshow. Select to get started slideshow † rehearsal time † The slideshow is displayed in full screen with a recording toolbar and timer.
When planning your presentation, use the Recording Toolbar to navigate through your presentation.
Select Further (right arrow) to move to the next slide when the desired time is reached.
Select Pause to start and stop the time.
Select To repeat to resume timing for the selected slide.
When you’re done and set the time for the last slide, close the Record toolbar.
Select Yes to save slide recording time.
How to edit the time on a slide
To increase or decrease the slideshow time, change the slideshow duration during the slideshow.
To change the time for a slide:
Select Vision † slide sorter †
Select transitions †
Select a slide.
In a text box Extended slide after enter the slideshow duration in the slideshow before going to the next slide, then press Input †
The new time is applied to the slide.
Create a PowerPoint video slideshow
The easiest way to distribute and play slideshows in video format. This way, anyone can view your slideshows, regardless of the computer or device they are using.
To convert a slideshow to video:
Save the file.
Select File † Export †
Select Make video †
If you want a smaller file size, select the Full HD dropdown and choose a lower quality.
Select Make video †
Navigate to the folder where you want to save the video and give the video file a descriptive file name.
Select Save † It may take a few minutes to process the file and create a video.
Save slideshows to CD or other removable media
You can also save the slideshow to a CD or copy it to a folder. In this case, all files associated with the slideshow will be packaged together.
To create a presentation that can be viewed on any computer and saved to a CD or other removable media:
Select File † Export †
Select Batch presentation for CD † CD package †
Enter a name for the CD.
Select Copy to folder or Copy to CD and follow the instructions on the screen.
When you’re ready, choose close to †