Create an email signature in Outlook

Contents
  1. Sell ​​yourself or claim yourself in a signature
  2. Create email signature in Outlook
  3. Create Email Signature in Outlook 2007

Sell ​​yourself or claim yourself in a signature

An email signature is a way to personalize or brand your email messages. Create your own personalized signatures using text, images, your e-business card and more, and set them to be automatically added to outgoing messages.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007, Outlook for Office 365, and Outlook.com.

Create email signature in Outlook

Follow these steps to create a new signature in Outlook 2019, 2016, 2013, 2010, and Outlook for Office 365. The screenshots below are from Outlook 2016. Other versions of Outlook listed may look slightly different, but menus, options and functionality remain former.

  1. Select File parameters:

  2. In the dialog box Outlook options select mail and then select Signatures

  3. In the dialog box Signatures and stationery select New to create a new signature.

  4. Enter a name for the new signature, then select Okay

  5. In section Change signature make your signature. It may contain your contact information, social media, links, quotes or other information that you wish to share. Use the toolbar to format text or insert an image into your signature.

    Limit your signature to no more than five lines of text and add the default signature separator (-) if desired.

  6. Click the drop-down arrow Email account and select the email account you want to use the signature with.

  7. Click the drop-down arrow new posts and select the signature name you want to add to all new messages you create in this email account.

    if you choose (New) the signature is not added to emails you send.

  8. Click the drop-down arrow Answers/Diversions and select the signature name you want to add to messages you reply to or forward.

  9. When you’re done creating your signature, select Okay

Create email signature in Outlook 2007

The steps in Outlook 2007 are slightly different from later versions when creating email signatures, but not by much.

  1. Click instruments parameters:

  2. In the dialog box parameters: go to tab Email Format and press Signatures

  3. In the dialog box Signature and stationery Click To create

  4. Enter a name to sign and click Okay

  5. Make your signature in the section Change signature , providing contact information, links, or other information, and using the text formatting toolbar. You can also embed an image in your signature.

    Limit your signatures to no more than five lines and mark your signature using the default signature separator.

  6. In section Select default signature select the drop-down arrows for each of these options to indicate when your signature will appear:

    • Email account † Select the email account that you want to associate with this signature.
    • new posts † Select the signature you want to add to new messages.
    • Reply/Forward † Select the signature to add to replies and forwarded emails.

    Select (New) if you don’t want the caption to appear.

  7. Click Okay † Your new signature is created and applied according to the default settings.

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