Google Tasks explained

  1. Google’s best secret is a to-do list in your inbox
  2. What is Google Tasks?
  3. Why do you need Google Tasks?
  4. How to open Google Tasks in Gmail
  5. Access Google Tasks in Google Calendar
  6. Access Google tasks on your smartphone

Google’s best secret is a to-do list in your inbox

Google Tasks is a free online service for managing task lists. You access Google Tasks through your Google account and it is available for PC, Mac, and iOS and Android smartphones. While not as complex as a standalone task list, Google Tasks includes both tasks and subtasks, which are enough to meet most needs.

What is Google Tasks?

Think of Google Tasks as a piece of paper on which you write down items or tasks and then cross them out when they’re done. Just instead of cluttering your desk, a sheet of paper is kept next to your email. forward! No mess. Google To Do allows you to create multiple lists so you can have one for the grocery store, one for the hardware store, and a list of tasks you need to complete before starting your bathroom remodel.

If that were all, Google To-dos would be a useful feature, but Google To-dos also works in conjunction with Google Calendar, so the tasks you’ve created for your bathroom remodel may have actual due dates.

Why do you need Google Tasks?

Managing paper notes is a proven practice, but now that we have so many electronic devices, it’s time to get rid of that magnetic shopping list hanging on the fridge and load those sticky notes on the desk. Google Tasks is an all-in-one list maker and task organizer. If you use one of the Google products, such as Gmail or Google Calendar, you already have access to it.

Google is known for making solid, thrill-free products that take out all the bells and whistles to give you a simplistic and easy-to-use app. This describes Google Tasks perfectly. It may not compete with apps like Todoist or Wunderlist in terms of features, but if you want an app to keep track of shopping lists or items on your to-do list, this is perfect. Best of all, it’s free.

Google Tasks exists in the cloud, which means they are stored on Google computers, not yours. You can access your product list or tasks from your desktop, laptop, tablet or smartphone and it is the same list. Make a shopping list at home on your laptop and view it on your smartphone while shopping.

How to open Google Tasks in Gmail

The easiest way to access Google Tasks is through the Gmail website. You use Google Tasks in addition to your email, making it easy to add tasks based on the emails you receive. Here’s how:

  1. Open Gmail in a browser and sign in if necessary.

  2. Choose an icon Google Tasks , in the narrow bar on the right side of the screen. If you don’t see the panel, expand it using the arrow in the lower right corner of the screen. Google Tasks is a blue round icon with a white diagonal line.

  3. Select Add task in a new window to create a new task. If you hover your mouse over a task, a pencil will appear on the right. Click the pencil to edit task details, add subtasks, or set a due date for the task.

  4. To create a new list, click the arrow next to the current list and select Create a new list . You can also jump to another list in this window.

Access Google Tasks in Google Calendar

The flip side of the Google Tasks coin is the ability to check the status of your tasks and add new tasks while viewing your calendar. By default, Google Calendar shows reminders instead of tasks, but switching views is easy enough.

  1. Go to Google Calendar at and sign in with your Google account.

  2. Check the box to see tasks in Google Calendar Tasks under “My Calendars” in the left pane.

  3. If you’ve assigned a date to a task, it will appear as a label for the selected date. Click to expand the item for more information.

  4. Like Gmail, the To Do app is a blue round icon with a white diagonal slash on the right side of the calendar. Click on icon Tasks to add, delete or edit tasks, just like in Gmail.

Click once on the dated issue label to see more information, and double-click to go directly to the Google Issues edit screen for that issue.

Access Google tasks on your smartphone

Tasks wouldn’t be so useful if you couldn’t access them from your smartphone or tablet. Instead of embedding Google Tasks in the Mail or Calendar apps, Google created an app just for Google Tasks. The tasks you enter on your computer are automatically synced to your phone and vice versa.

  • If you have an iPhone, download Google Tasks from the App Store.

  • If you have an Android smartphone, download Google Tasks from the Google Play Store.

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