Headers and Footers in Word 2010

Adding headers and footers to a Microsoft Word 2010 document places consistent text, numbering, and graphics at the top and bottom of each page. The most common elements that appear in a header or footer are page numbers followed by document and chapter titles. You only need to add a header or footer once and it will flow through your entire document.

However, Word 2010 offers advanced header and footer options for long or complex documents. If you are working on a document with chapters, you can assign a section break to each chapter so that the chapter title can appear at the top of every page. You may want the table of contents and index to use numbers such as i, ii, iii and the rest of the document to be numbered 1, 2, 3, and so on.

Creating elaborate headers and footers is tricky until you understand the concept of sections.

  1. Insert section breaks in your document
  2. Add headers and footers
  3. Add a header or footer from the word ribbon
  4. Insert a header or footer
  5. Disable headers and footers from previous sections
  6. Format page numbers
  7. Current date and time

Insert section breaks in your document

The section break tells Microsoft Word to treat the page section as a separate document. Each section in a Microsoft Word 2010 document can have its own formatting, page layouts, columns, and headers and footers.

You set up sections before applying headers and footers. Insert a section break at the beginning of each location in the document where you want to apply unique header or footer information. The formatting applied extends to each of the following pages until another section break is encountered. To set a section break on the next page of a document, go to the last page of the current section and:

  1. Open a tab page layout

  2. Open drop-down menu breaks In chapter Page Settings

  3. Select Next page In chapter Section breaks to insert a section break and start a new section on the next page. Now you can edit the title.

  4. Repeat these steps for the footer and then for each place in the document where you want to change the headers and footers.

Section breaks do not automatically appear in your document. To view them, click the button Show hide In chapter Section tab House

Add headers and footers

The easiest way to place a header or footer is to position the pointer in the top or bottom margin of the first section and double-click to open the Header & Footer workspace. Anything added to the workspace will be displayed on every section page.

If you double-click the top or bottom margin, you can enter a header or footer, just like you would in a document. You can also format the text and insert an image, such as a logo. Double click on the document text or click on the button Close header and footer tab design tools tab Header and Footer Tools , return. to the document.

Add a header or footer from the word ribbon

You can also use the Microsoft Word ribbon to add a header or footer. The advantage of adding a header or footer using the ribbon is that the options are pre-formatted. Microsoft Word provides headers and footers with colored dividers, document title placeholders, date placeholders, page number placeholders, and more. Using one of these pre-formatted styles can save you time and add a touch of professionalism to your documents.

Insert a header or footer

  1. Click on the tab Insert

  2. Click the drop-down arrow on the button Page main or footer In chapter Page main

  3. Scroll through the available options. Select empty for a blank header or footer, or choose one of the built-in options.

  4. Click the option you most want to include in your document. A tab will appear on the ribbon Design and a header or footer appears in the document.

  5. Enter your information in the header or footer.

  6. Click Close header and footer tab Design to lock the head.

Footnotes are treated differently from footers. For more information about footnotes, see Insert footnotes in Word 2010.

Disable headers and footers from previous sections

  1. Click in the header or footer.

  2. Click Link to previous is on the tab design tools v Header and Footer Tools in the header and footer workspace to disable the link.

  3. Enter a blank or new section header or footer. You can do this for one header or footer independently of all the others.

Format page numbers

Microsoft Word is flexible enough to let you format page numbers in just about any style you want.

  1. Open drop-down menu page number tab Insert in the header and footer.

  2. Click Format page numbers

  3. Click on drop down menu Numeric format and choose a number format.

  4. Check box Record chapter number if you formatted the document with styles

  5. To change the start number, click on the arrow up or down to select the corresponding page number. For example, if you don’t have a page number on the first page, number 2 will appear on the second page. Continue from previous section if applicable.

  6. Click Okay

Current date and time

Add the date and time to the header or footer by double-clicking the header or footer to unlock it and display the tab Design † On the Design tab, select date and time † In the dialog box that opens, select the date format and click Auto update to always display the current date and time in the document.

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