Hidden Google Docs Hacks That Save You Time

  1. Think you knew everything about Google Docs? think again
  2. Edit Google Docs without WiFi
  3. Optimize your Google Docs for easy search
  4. Customize Google Docs text labels
  5. Create and edit a new document with your voice
  6. Research directly from your Google Doc

Think you knew everything about Google Docs? think again

Want Google Docs to work for you, not against you? There are many secret Google Docs hacks that you can use to save time creating and editing documents. Here are a few favorites.

There are many ways to save time and effort with Google Docs. You can create templates for future documents, change document margins, quickly check the word count without add-ins, and find and replace words using keyboard shortcuts.

Edit Google Docs without WiFi

Sometimes Wi-Fi is just not available when we need to create a document or modify an existing one. The good news is that Google lets you create new documents and edit existing ones without Wi-Fi.

After you finish your work and return to the connection, Google automatically syncs and saves the data. In order for this to work, there are a few steps you need to follow first.

  1. Open Google Docs on your computer.

    You must use the Chrome browser to make these changes. You can download the Chrome browser if you don’t have it available.

  2. From the home screen, select the icon menu in the top left corner of the screen.

  3. Select Settings

  4. To turn on offline

  5. You can now create new documents or edit and open your latest Google Docs files from anywhere in the world.

Optimize your Google Docs for easy search

Do you use Google Docs to create website or blog pages? You need to make sure your text is search engine ready. Google Docs makes it easy with SEMrush’s SEO Writing Assistant add-on, which is available for free.

  1. Open Google Docs on your computer and create a new document or open an existing one.

  2. Select from the toolbar Add-ons † When the add-ons window appears, search for “ SEO Writing Assistant » using the toolbar.

  3. Select + Free to add an add-on to your Google Docs. You may need to select the Google account you want to use the add-on with.

  4. Select again Add-ons and select a helper. The submenu appears. Select Show to open the assistant menu on the right side of the screen.

  5. Viola! SEO Writing Assistant is ready to go. As you write, the assistant evaluates the quality of your text and its readability. It also tracks word count and offers suggestions for targeted keywords you should use. To close the assistant, just select X in the right corner of the window.

Want even more Google Docs features? There are many different add-ons available for your Google account. Just search for the feature you need in the search box, or browse until you find something useful for your needs.

Customize Google Docs text labels

Do you have a phrase you often use in your Google Docs, such as phrases, phone numbers, or long blocks of text? You can easily create a text label to use as a placeholder for that text, so you don’t have to copy and paste or type a sentence over and over.

  1. Create a new document or open an existing document, then select Tools Settings

  2. Select Automatic replacement if it is not already enabled.

  3. On the left, you’ll find placeholder fields that you can use to enter the phrase you want to use as a shortcut. Enter the text you want to replace in the field to the right.

    Make sure to create a label that is easy to remember. If you have created multiple shortcuts, write them down until you can recall them for use in your documents.

  4. When you’re done, click OKAY. † Now when you enter the label into the document, your text will appear.

Create and edit a new document with your voice

You can create and edit documents through Google Docs using just your voice. Make sure voice typing is open before you start.

  1. Select in your Google Doc Tools

  2. Select Voice dialing to open the voice box. It will open on the left side of your document screen.

  3. If this is your first time, you’ll need to give Google Docs access to your microphone. After approval you can immediately start talking.

  4. As you speak, Google transfers your words into your document.

  5. To add punctuation to your document, just say the punctuation you want to add. For example, say “period” to add a period at the end of a sentence.

    You can also add new paragraphs by saying “new paragraph” or “new line” while speaking in a document.

  6. To edit a document, say “italics” or “bold” to enhance words in sentences. You can also say “go to the end of the line” to continue.

Research directly from your Google Doc

Working on a complex project and maybe need answers to some questions about the topic you’re writing about? Google allows you to research directly from your Google doc to save you some critical time.

  1. In your Google Doc, highlight the word you want more information about.

  2. Select Tools Research

  3. The Explore sidebar appears on the right side of the screen. Here you’ll find images, topics, and related studies of the word or phrase you’ve highlighted in the document.

  4. You can select one of the links to visit the webpage for more information. Or you can choose: Lake to see even more information about your theme.

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