How to access Gmail in Outlook with a POP server

  1. Learn more about sending and receiving Gmail from the Outlook desktop
  2. Add Gmail to Outlook with POP Server
  3. Add Gmail POP access to Outlook Mobile

Learn more about sending and receiving Gmail from the Outlook desktop

Having Gmail in Outlook as an IMAP account is useful, but difficult to set up. If you’re looking for an alternative to the cumbersome IMAP approach, consider adding Gmail as a POP account, which is an easier process. You can customize how you want Outlook to organize these incoming messages without changing anything in your Gmail account.

Using Gmail in Outlook as an IMAP account can be difficult, especially if your Gmail account has many labels or folders. Synchronizing these messages with a third-party email client using IMAP can cause emails to be imported to arbitrary locations on your client. You also need to make sure that several GBs of data are in sync.

These instructions apply to Outlook 2019, 2016, 2013, 2010, and Outlook for Office 365.

Add Gmail to Outlook with POP Server

You can set up Gmail as a POP account in Outlook, but you must first disable 2-Step Verification because Outlook does not ask for a verification code.

  1. Make sure to enable POP access for your Gmail account.

  2. Open the Outlook desktop app. Click File > account settings (in the Information section) and select account settings in the drop-down menu.

  3. in the window account settings go to tab E-mail . Click New to add a new external email account for POP access.

  4. Enter your Gmail address in the blank field. In chapter extra options check the box next to Allow me to set up my account manually . Click connect Get on.

  5. In the Advanced Settings window, select POP in the options list.

  6. On the next screen, enter your Gmail account password and then click connect .

  7. Outlook connects to your Gmail account using your credentials. Once it’s done, you should see a new window with a success message.

  8. Click Finished to finish and you will see the new Gmail account displayed in the Outlook email account list.

To check if your new Gmail POP account is working, go to the menu Send/Receive in Outlook and click Send/Receive all folders. You should see a status popup showing the progress of the send/receive synchronization.

When you’re done, email messages from your Gmail account will appear in your Outlook inbox under that account.

If you have a lot of emails in your Gmail account, the syncing process can take several hours.

Each sync session that occurs simultaneously downloads a block of messages, starting with the oldest and ending with the most recent.

Add Gmail POP access to Outlook Mobile

You can also sync your Gmail account via POP in the Outlook mobile app, which is available for Android and iOS.

After installing Outlook app, add your Gmail account via POP as follows.

  1. As soon as you start the Outlook application, it will recognize all the email accounts you have logged into on your smartphone. If you’re using an Android device, chances are you’re already signed in to your Gmail account.

  2. When you select a Google account, Outlook will ask for permission to access it.

  3. You will see another screen with your email accounts. Select your Gmail account from the list. Confirm the permissions for the Outlook application to regain access to your Gmail account.

  4. Once done, you will see the emails from your Gmail account in your Gmail inbox in the Outlook mobile app.

  5. If you ever want to add more Gmail accounts to your Outlook mobile app, click the menu icon and select the transfer settings icon. On the settings screen, you can click Add Account to add another Gmail account (or any other third-party email account that supports POP access).

  6. Then repeat the same process as setting up your first Gmail account.

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