How to alphabetize in a word

Content
  1. It’s not as hard as it seems
  2. How to make an alphabetical list in Word
  3. How to sort a table alphabetically
  4. Advanced table sorting
  5. Sort multiple columns

It’s not as hard as it seems

Learning literacy in Word can save you a lot of time and effort when you need to sort, arrange, or categorize text in tables, lists, or columns. The method you use depends on how your text is set up and the version of Word you’re using.

How to make an alphabetical list in Word

You can quickly sort or reverse any list alphabetically with just a few clicks. However, the location of this feature varies between versions of Word.

In Word 2016, Word 2013, Word 2010, Word 2007, Word for Office 365, Word 2016 for Mac, Word for Mac 2011, and Word for Office 365 for Mac, it’s easy to sort text alphabetically:

  1. Select all text in your list.

  2. On the tab House select To sort to open the Sort text field.

  3. Select paragraphs in the “Sort by” field and select “strong > Text in the Type field”.

  4. Select Ascending (A to Z) or Descending (Z to A) and then select Okay .

In Word 2003, literacy in Word is slightly different, but not difficult:

  1. Select text from your list.

  2. Go to menu table and select To sort to open the Sort text box.

  3. Select paragraphs in the “Sort by” field and select “strong > Text in the Type field”.

  4. Select Ascending (A to Z) or Descending (Z to A) and select Okay .

If you number a numbered list, the sorted list remains numbered correctly.

This process does not sort the multilevel list correctly.

How to sort a table alphabetically

Sorting a table alphabetically is similar to sorting a list, but since there are more sorting options, more steps are required.

In Word 2016, Word 2013, Word 2010, Word 2007, Word for Office 365, Word 2016 for Mac, Word for Mac 2011, and Word for Office 365 for Mac, select anywhere in the table to activate Spreadsheet Tools tab.

  1. On the tab Layout search section Facts and then select To sort to open the Sort dialog box.

  2. Select title bar In chapter My list contains at the bottom of the field if your table has a header row. This prevents Word from including your headings in the sorting process.

  3. Select the column name you want to sort the table by from the list sort on .

  4. Select how to sort the table in the list A type . To sort alphabetically, select Text .

  5. Select Ascending or Descending to select a sort order.

  6. Click Okay to sort the table.

In Word 2003, the steps are slightly different.

  1. Go to menu table and select To sort . The Sort dialog box opens.

  2. Select the column name you want to sort the table by from the list sort on .

  3. Select how to sort the table in the list A type . To sort alphabetically, select Text .

  4. Select Ascending or Descending to select a sort order.

  5. Select title bar In chapter My list contains at the bottom of the field if your table has a header row. This prevents Word from including your headings in the sorting process.

  6. Select Okay to sort the table.

Advanced table sorting

If your table contains multiple instances of the same word, you can also enable sorting by other columns.

For example, if the first column is Flowers and secondly – colors , you can have multiple entries for Roses in the first column. In this situation you would do the following:

  1. Select Column 1 on the list sort on Sort dialog box.

  2. Select Column 2 on the list then by .

  3. Select Okay to sort the table.

You can also choose: parameters: in the Sort dialog box for other advanced options. For example, you can sort text alphabetically using tabs, commas, or other separators; you can make sorting case sensitive; You can also choose the language you want to use to sort text alphabetically in Word.

Sort multiple columns

If you have lists in multiple columns on the same page but not in a table, sorting alphabetically in Word may seem more difficult. The trick is to select and sort each column one by one like you would sort a list.

Leave a Reply

Your email address will not be published.