How to Check Your Gmail Storage Quota

Content
  1. Make sure you don’t go over your limit
  2. What is included in the quota?
  3. Check your Gmail storage usage
  4. What happens when the Gmail storage limit is reached?
  5. When you’re running out of disk space

Make sure you don’t go over your limit

With a free account, users can store up to 15 GB of data. This amount may seem generous, but it includes both your Gmail messages and documents you store in Google Drive. If you go over the limit, Google can prevent you from sending and receiving email, so it’s a good idea to know how much you’re already using.

What is included in the quota?

Gmail messages count against the quota. Keep in mind that while the messages themselves usually contain small traces of data, they can also contain attachments that are often much larger. Plus, emails pile up over time, so all those little bits add up.

Google makes it easy to archive emails instead of deleting them, so messages you think you’ve deleted may be archived and still take up a lot of space.

All data in your Google Drive counts towards the 15 GB allocation. This includes downloads, documents, spreadsheets, and other items you store there.

The only exception to the storage limit is Google Photos. Photos you upload uncompressed don’t count towards the limit, which is great because they take up your space very quickly.

Check your Gmail storage usage

Follow these steps to see how much space your Gmail emails (and their attachments) are taking up and how much space you have left.

  1. Go to the Google Drive storage page.

  2. If you’re signed in to your Google account, you should see a graph showing how much space you’ve used (in blue/red) and how much free space (in gray).

You can also quickly get an idea of ​​how much space is left right in your Gmail account:

  1. Scroll down to a page in Gmail.

  2. Look to the left to find your current online storage usage.

What happens when the Gmail storage limit is reached?

Once your account has reached a critical size, Gmail will display a warning in your inbox. After three months of exceeding the quota, your Gmail account shows the following message:

 Вы не можете отправлять или получать электронные письма, потому что у вас недостаточно места для хранения. 

You can still access all messages in your account, but you cannot send or receive new emails using this account. To resume normal operation, you need to reduce your Google Drive account below the storage quota.

You may not receive an error when opening your account via IMAP and you may still be able to send messages via SMTP (from your email program). This is because when you use email, messages are stored locally (on your computer) and not exclusively on Google’s servers.

People who send emails to your Gmail address when the account exceeds its quota will receive an error message that reads:

 Ваша учетная запись электронной почты превысила свою квоту. 

The sender’s email service usually continues to attempt to deliver the message every few hours for a predetermined period of time defined for the email provider. If you reduce the amount of storage you consume so that it falls back within Google’s quota during that time, the message will eventually be delivered. If not, the mail server gives up and forwards the mail. The sender receives this message:

 Не удалось доставить сообщение, поскольку учетная запись, к которой вы пытаетесь обратиться, превысила свою квоту хранилища. 

When you’re running out of disk space

If you’re soon out of space on your Gmail account (meaning you only have a few megabytes of storage left), there are two things you can do:

  1. Get more space.

  2. Reduce the amount of data in your account.

To get more storage, you can buy up to 30 TB from Google and split it between Gmail and Google Drive. If you decide to free up some space instead, try the following strategies:

  1. Clear spam and Basket in Gmail.

  2. Also clean basket on google drive:

    1. Open Google Drive.

    2. Select in the left guide Basket .

    3. Select at the top of the screen Basket > empty shopping cart .

  3. Delete large and unwanted messages in Gmail or archive them to another email account or locally on your computer.

    • Use the search operator “has:attachment” to list all emails that have files attached. From there, delete the ones you no longer need.

    • Use a service like Find Big Mail to find the biggest emails in your Gmail account so you can delete them.

    • Another option is to set up Gmail as an IMAP account in another email program (such as MacOS Mail or Mozilla Thunderbird) that allows you to search by message size. Then move the largest emails to the archive, to another email account, or to local folders in that email program.

    Truly deleting messages from your Gmail account is a two-step process. Click on remove on a batch of messages you will be directed to a folder Basket ; make sure to empty it afterwards.

  4. After following the steps above, you should have significantly more storage space.

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