Do you hear the word macro and want to scream? Do not be afraid; most macros are simple and require just a few extra mouse clicks. A macro is simply a record of a recurring task. For example, a macro can insert a “draft” into a document or make it easier to print a two-sided copy at work. If you have complex formatting that needs to be applied to text regularly, consider a macro.
You can also use macros to insert boilerplate text, change the page layout, insert a header or footer, add page numbers and dates, insert a preformatted table, or just about any task you perform regularly. By creating a macro (whether Word 2003 or Word 2007) based on a recurring task, you have the ability to complete the task with a single button click or keyboard shortcut.
- Plan your macro
- Start your macro
- Name your macro
- Assign shortcut to macro
- Put your macro in the Quick Access Toolbar
- Record your macro
- Stop recording your macro
- Use your macro
Plan your macro
The first step in creating a macro is to follow the steps before recording the macro. Since each step is written in a macro, you must use Cancel or spelling and typographical errors. Do the task several times to make sure you have a fresh idea. If you make a mistake while recording, you will have to start over.
Start your macro
Select Recording a macro… in a macro on the View tab.
Name your macro
Enter a macro name in the field Macro name . The name cannot contain spaces or special characters.
Assign shortcut to macro
To assign a hotkey to a macro, click the button Keyboard . Enter the keyboard shortcut you will use to run the macro in the field Press the hotkey and press To appoint and then press close to .
Be careful when choosing a hotkey so that you don’t override the default hotkeys.
Put your macro in the Quick Access Toolbar
To run a macro from a button on the Quick Access Toolbar, click Knob .
Select Normal.NewMacros.MactoName and press To add and then press Okay .
Record your macro
After you apply a macro to a hotkey or hotkey bar, a tape is attached to the mouse pointer. This means that every click you make and every text you type is recorded. Start the process you practiced in the first step.
Stop recording your macro
After you complete the necessary steps, you should let Word know that you are done recording. To do this, select Stop recording using the Macros button on the View tab, or click Stop recording in the status bar.
If you don’t see the “Stop recording” button on the status bar, you need to add one after you stop recording the macro.
1. Right-click the status bar at the bottom of the Word screen.
2. Select Macro shot . A red stop recording button is displayed.
Use your macro
Press the assigned hotkey or click the button macro on the quick launch bar.
If you choose not to assign a shortcut or button to a macro, select View macros via the Macros button on the View tab.
Select a macro and click walk .
Repeat the above steps to run the macro on a Word document. Remember how easy it is to create macros when you are doing a repetitive task.