Is Gmail open all day? Did you know that Gmail includes a powerful task manager that you can use to keep track of your tasks or create simple lists? You can also associate to-do list items with their respective emails, so you no longer have to search for that email with everything you need to know to complete a task.
- Get started with tasks in Gmail
- Create a new task
- Set date and time
- Add subtasks
- Complete task
- Delete task
Get started with tasks in Gmail
By default, the to-do list in Gmail is hidden behind a menu, but you also have the option to open it in the lower-right corner of your Gmail screen, or you can collapse it to the right when it’s on the go.
-
Open your Gmail inbox.
-
Note the thin strip of icons at the bottom right of the screen.
-
Choose an icon that looks like Finch .
-
A new section will open in the far right corner. Select Start of work At the bottom.
-
The sub-window changes and you enter the main task screen.
Create a new task
-
Click Add task .
-
The new task appears immediately below. Enter the name of your task there.
-
If that’s all you need, you’re done. The task has been created. However, most people would like more. Find pencil icon to the right of the new task and select it.
-
The screen will scroll, allowing you to edit every aspect of your job. You can add notes, set the date and time, categorize them, and even add subtasks for multi-stage projects.
-
When you’re done, click arrow back in the top left corner of the screen.
You can also create an email-related task and make the tasks subtasks (or dependencies) of other tasks. You can also set up multiple to-do lists to organize your activities in even more detail.
Set date and time
-
Select pencil edit icon for your task.
-
On the edit screen, press Add date/time .
-
Use the calendar to choose a date when you need to complete the task.
-
Click Choose time . Use the time selection menu to select the time for your task to be completed.
-
If your task is repetitive, select To repeat .
-
If you are satisfied, choose: Okay .
Add subtasks
-
Select pencil icon at your task.
-
Select from the edit screen Add subtasks .
-
A new space will appear where you can enter a subtask. Add subtasks will go down.
-
Click again Add subtasks to create a new subtask entry.
-
To complete a subtask, select circle to the left of her name to mark it.
-
To delete a subtask, delete the subtask name. Then press . again backspace in an empty task.
Complete task
-
Find a circle to the left of the task you want to complete.
-
Move your mouse over a circle . You will see it switch to a check mark.
-
Click check to mark the task as completed.
-
The completed task is moved to the screen. Use down arrow Near Completed to show completed tasks.
-
There, in the section Completed you’ll see completed tasks with a check mark to the left and a line through it.
-
Hover over a completed task and select the icon trash can icon to remove it.
Delete task
-
Click pencil icon to edit the task you want to delete.
-
Find trash can icon in the upper right corner.
-
Select bin to delete the task.
-
Once your task is deleted you will see an option Cancel delete, which appears at the bottom of the window for a few seconds.