How to find a word in a word

  1. Use the word processor’s search function to find text and more
  2. Run a simple word search
  3. Register, just words and more
  4. Using Advanced Search
  5. Find instances of other elements

Use the word processor’s search function to find text and more

Microsoft Word includes a search function that makes it easy to find all kinds of elements in a document, including text. Use the basic tool to find instances of a particular word, or use advanced options such as replacing all instances of a word with another word or finding equations.

The instructions in this article apply to Word 2019, 2016, 2013, 2010; Word for Office 365 and Word Online.

Run a simple word search

To search for a specific word or phrase in Word:

  1. Go to the tab House and choose Find † Or click on ctrl+f

    In older versions of Microsoft Word, select File Search file

  2. On panel Navigation enter the text you want to search. A list of matching words is displayed in the navigation bar and instances of the word are highlighted in the main document.

  3. There are three ways to scroll through the results in the navigation bar:

    • Click Enter to go to the next result.

    • Select the result with the mouse.

    • Select Arrows Up and down to go to the previous or next result.

  4. Make changes or adjustments to the document as needed.

  5. Click on the arrow down to go to the next word.

Register, just words and more

In addition to finding every instance of a word, you can get more specific information about what you’re looking for. For example, you only want whole instances of a word, not every word that contains a combination of letters. Or maybe you just want to search for words that are not capitalized.

To perform an advanced search, do the following:

  1. Select House Find to open the panel Navigation

  2. In panel Navigation right of the field Search select drop-down arrow Find more

  3. Select parameters:

  4. In the dialog box Search options choose the description that best matches what you are looking for. For example, to search for a word with the same capital letter, select Match case

  5. Select Okay

Using Advanced Search

Many of the options available in the Search Options dialog box are also available in advanced search. Advanced search includes the ability to replace text with something new. Depending on your choice, Word replaces one or all instances at once. You can also replace the formatting or change the language, paragraph, and tab settings.

Find instances of other elements

Some of the other options in the navigation bar include searching for equations, tables, images, footnotes, footnotes, and comments.

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