How to make a chart in Microsoft Word

Contents
  1. It’s not as hard as it seems
  2. Create a chart on Mac
  3. Create a chart in Windows
  4. Set layout and edit data

It’s not as hard as it seems

Making a chart in Word is not as difficult as you might think if you follow the instructions below. This article covers Word 2010 to the latest version.

you you can’t create a chart in Word Online.

You can create and customize a chart in Word by following these steps.

Create a chart on Mac

  1. Open the Word document where you want to insert the chart or create a new document.

  2. Click on the tab Insert is located in the upper-left corner of the Word interface.

  3. Press the button Diagram is located in the section Illustrations

  4. Although the term “chart” is used in Word to refer to a large number of elements, only a few of them are considered charts. A drop-down menu should now appear with several charts and graphs options, including: Line And Statistical that contain Histograms † Move your mouse over the type you want to create.

  5. A submenu should now appear with several options, including different sizes and options. After you select the chart you want to insert, click it once.

  6. Your chart will now appear in the body of the Word document and a new Microsoft Excel window will open with editable data in spreadsheet format that overlaps the main Word interface. To change the category names and data in the newly created chart, simply replace the existing text and number values ​​with the appropriate entries. Changes made to the spreadsheet are immediately reflected in your chart. If for some reason this window does not open automatically, click the button Change data in Excel to start it manually.

  7. Once you’re happy with the category names and values, you can close the spreadsheet window completely. To open it later, just click the button To change the data: or Change data in Excel

Create a chart in Windows

  1. Open the Word document where you want to insert the chart or create a new document.

  2. Click on the tab Insert is located in the upper-left corner of the Word interface.

  3. Press the button Diagram is located in the section Illustrations

  4. The dialog should now be displayed Insert chart A which overlaps the main document window. Although the term “chart” is used in Word to refer to a large number of elements, only a few of them are considered charts. On the left side of the menu, you’ll see a long list of these items, many of which are chart types, including: Line Bar And bar chart † Select the type of chart you want to create by clicking it once.

  5. Each chart group contains several options, including different sizes and options. After selecting the chart you want to insert, click the button Okay

  6. Now your chart will be displayed in the body of the Word document and a new window will open with editable data in spreadsheet format overlapping the main Word interface. To change the category names and data in the newly created chart, simply replace the existing text and number values ​​with the appropriate entries. Changes made to the spreadsheet are immediately reflected in your chart. Word 2010 opens a full-featured Microsoft Excel window instead of this thumbnail spreadsheet, but the data editing process is similar. If for some reason this window does not open automatically, click the button Change data in Excel to start it manually.

  7. Once you’re happy with the category names and values, you can close the spreadsheet window completely.

Set layout and edit data

Now that your chart has been created, you will see several format buttons or tabs to its right. If they are not visible, select the chart by clicking it once to make it appear. These options allow you to change the chart’s interaction with the text around it in terms of layout, add or remove chart elements including titles, labels, gridlines and legend, customize chart styles and colors, and even apply filters to the chart. More customizable options can be found in the Windows version as opposed to macOS.

To open or change the data in the chart, click the button To change the data: or Change data in Excel

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