- You will love this trick!
- Set paragraphs to use hanging indent
- Apply a hanging indent to a style
- Add Hanging Line to Style Instantly
- Update Default Style with Hanging Indent
You will love this trick!
You are probably familiar with indenting the first line of a paragraph in Microsoft Word. This is a common style for fiction, scientific articles, etc. But have you ever seen the opposite, where the first line is out of line? This is called a hanging indent and is used for bibliographic and other references. It is also set automatically for bulleted or numbered lists.
The usual method of indenting the first line is to press the Tab key at the beginning of each paragraph. Not only is this a tedious, manual process, it also won’t work for a hanging dash. In this article, we’ll look at how to properly indent a hanging indent, and as a bonus, you can use similar steps for first-line indents too!
Although the apps look a little different aesthetically, you can use the following steps in versions of Word, including 2010, 2013, and 2016 for Windows, Word for Mac, and Word Online.
Set paragraphs to use hanging indent
The hanging pad configuration is located next to the standard padding controls. Learn about layout options in this guide to padding, tabs, and other spacing.
You can find these settings among the available tools on the ribbon, or on the large toolbar of buttons below the main menu (as shown in the image above). Set your hanging indent as follows:
On the tab At home select the small arrow in the section Section †
In the dialog box that appears Section go to tab Indents and Spacing †
Go to section indent choose an option hanging pick list Special and then enter a positive value (usually in quarter-inch increments). †
You can confirm the result in the section Example at the bottom of the dialog box.
You can also set the hanging indent using the ruler directly below the ribbon. Margins are controlled by three sliders: two arrow-shaped, pointing up or down, and one rectangular. To set the hanging indent, grab the up arrow and drag it to the right. Make sure the first line stays in place and the rest move right under it.
That’s all. The current paragraph, like all subsequent paragraphs, will use the same configuration. But if you insert a headline in your document, for example, you may find that you have lost your hanging indent.
Apply a hanging indent to a style
A style is simply a collection of the same properties (such as bold/italics, single/double spacing, etc.) that you can set with a single click. Take a look at Section 1, which we’ve already seen; In addition to enlarging the text, it also has a different font, color, more space at the top and bottom, and can have a number attached to it. All these settings are defined as part of the style.
With that in mind, the loss of formatting described above is easily explained. Simply put, the plain paragraph text style doesn’t include your changes. This can be for several reasons:
You used the default text style (called “Normal”), but then made custom changes to it.
You didn’t change the style in the following paragraphs, so the user changes didn’t change.
When you insert a heading, you insert text that uses heading style 1.
After you press Return/Enter at the end of this heading, the following paragraph uses the default Normal style, not the modified version.
One way to fix this hanging indent is to use the Format Editor tool for a new non-hanging paragraph, but you have to do this after each heading. Applying a hanging indent to your regular paragraph style is the best way to achieve this.
Add Hanging Line to Style Instantly
The easiest way to get the default hanging indent is to set the text style for it.
Go to section styles on the tape.
Right click text style normal †
Choose an option Change †
In the lower left corner of the menu Change there is a list with the name Format † Select this and you will see an option Section † Selecting this option will give you another set of options that are suspiciously similar to the ones we’ve already seen. The difference here is that when you create a hanging indent, you set it to Total text with the selected style. Now all your paragraphs after heading 1 will pick up that sweet hanging indent.
Update Default Style with Hanging Indent
If you’ve already done all this work on a few paragraphs, there’s a handy trick to save you time. Place the cursor on the desired format and right-click on the default text style. Choose this time Refresh [Ваше имя стиля] match the selection †
This ensures that not only will your subsequent paragraphs accept this change, but all previous paragraphs will as well. Remember that a style is a package of settings. Here you tell Word that all paragraphs set in Normal style have a hanging indent.