- Tell your presentations with ease
- Before you start
- Embed and link audio files in PowerPoint
- Record a voiceover for a single slide
- Record a voiceover for an entire presentation
- How to listen to a recorded voiceover
- How to turn off voice over
- How to remove voice over
Tell your presentations with ease
You don’t have to be in front of an audience for a PowerPoint presentation. Record voiceovers and your slideshow can work on its own, in a kiosk, or as a video. Here’s how to record audio in PowerPoint to create voice prompts for your slides.
Remark † The instructions in this article apply to PowerPoint 2016 and 2013.
Before you start
Before you talk about your PowerPoint presentation, prepare yourself for:
You need a microphone connected to or built into your computer. Make sure the microphone is working and the volume level is set so that your sound can be heard clearly.
Get ready for the story. Write a script that you can follow as you record your voice. Practice the presentation a few times to make your voice sound smooth.
Decide whether to record a voiceover slide one at a time, or record a voiceover for the entire presentation at once.
Embed and link audio files in PowerPoint
When you use the PowerPoint tools to record a voiceover, the audio file is embedded in PowerPoint. This means that the audio is part of the PowerPoint file and not stored in a separate file, making it easy to play the presentation on any device.
If you have a sound that you recorded with other software and it is stored on your computer, you can link to the audio file. Linked files shrink the presentation, but links can be broken. To avoid broken links, save the presentation file and audio files in the same folder on your computer.
These instructions only explain how to embed audio for your voiceovers.
Record a voiceover for a single slide
The easiest way to record audio for voiceover is to record one slide at a time.
To get started, select the slide you want to add narration to, then go to Insert † audio † Sound recording †
To record a voiceover on a slide:
Enter Name for off-screen comments.
Select Record (button with red dot).
Read your script or add comments.
Select Stop (button with a black square) when you have finished recording.
Select Play to hear the voiceover.
Select Okay to add an audio file to a slide.
You will see an audio icon in the center of the slide. You can move this icon anywhere on the slide.
Record a voiceover for an entire presentation
You can also record a voiceover for the entire presentation at once. In addition to recording voiceovers, you can record a video where you give your presentation.
To set up a presentation when you want to talk about the entire slideshow:
Select Vision † normal †
Select the first slide in the presentation where you want to record the audio.
Select slideshow † Record a slideshow † Record the current slide †
in field Record a slideshow You will be prompted for additional options.
Slideshow and animation time
As you record, PowerPoint automatically tracks slide transition times and any animations.
Stories, ink and a laser pointer
While recording, PowerPoint automatically tracks when spoken word, handwriting, or laser pointing occurs.
It’s best to leave both checked to make it easier to automate your slideshow.
To include your story on the first slide, select Start recording †
Select Pause to temporarily stop recording if you need a break.
If you make a mistake and want to start over, select Clear † Clear items on the current slide †
When you’re done recording your slide, select Go to next slide or press the spacebar on your keyboard.
When you’re done recording your story on a slide, select Stop †
Close the recording window to return to the presentation.
You may have noticed some controls on the left side of the screen. Here are some controls to help you with your presentation.
The first 2 continue forward or back through a slide show. The third contains some useful tools such as: Laserpen † Resilience † Selection And Gum †
As you progress through your presentation, you can highlight or highlight parts of your slides as you speak. PowerPoint will include the times of these timestamps (if you’ve left checkboxes) to match your stories. Likewise, using a laser pointer shows a simulated red laser dot so you can point things at the slides as you present the presentation.
How to listen to a recorded voiceover
After you’ve recorded your story, you can go back to the slides and listen to your voice again.
This is how you play storytelling:
Select Vision † normal †
Select the slide with the voiceover you want to hear.
Search icon sound on the slide.
Hover over icon sound and select Play to listen to the sound.
Select Pause when you’re done listening.
How to turn off voice over
If you don’t want to hear your own stories while the slideshow is playing, but want to keep them on the slide, turn off the voiceover.
To disable voiceover, select slideshow and check the box Play videos to take it off.
How to remove voice over
There are several ways to remove the voiceover from your presentation. To remove sound on one slide, find and select the sound on this slide, then click remove †
To remove voiceovers from all slides in a presentation:
Select slideshow †
Click the down arrow next to Record a slideshow and then select Clear †
Select Clear text on all slides †