- Send an email to all your contacts at once
- Send one email to all Outlook contacts
- Practical tips and tips
Send an email to all your contacts at once
Entering individual email addresses for each contact is not the best way to send an email to everyone you know. Instead, send an email to your entire address book in Outlook. Just select all your contacts at once and import those addresses into a message. It is even easy to remove multiple addresses from this selection.
The instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.
Send one email to all Outlook contacts
Emailing everyone in your address book is as easy as adding all your contacts to the Bcc box.
Go to the tab House and choose New email address to start a new message.
in the window A new message select To who †
In the dialog box Choose names mark the contacts you want to email. To select all contacts, select the first contact in the list, press and hold . pressed Shift , then select a recent contact. Press . to exclude a contact ctrl and select a contact.
Select SKC to add addresses to the Bcc field.
When sending email to multiple people, keep their privacy in mind. Add their addresses to the text box Hidden copy to hide each address from each recipient.
Select Okay †
in the window A new message place the cursor in the text field To who and enter your email address.
Compose a letter.
Select send †
Practical tips and tips
It is not common to send email to many people at once. If you plan on doing this more than once, building a mailing list will be faster. So you can email one group of contacts that contains all the other addresses.
Another good practice when sending bulk emails is a contact’s email address, called an undisclosed recipient. Not only is this more professional than an email from you, but it reinforces the idea that recipients don’t have to answer everything.