How to take a screenshot in Windows and send it by email

  1. Take a screenshot and share it
  2. Take a screenshot with the Windows Snipping Tool
  3. Send a screenshot using Outlook

Take a screenshot and share it

Screenshots are very helpful when you are working with technical support and need a screenshot to troubleshoot a problem. Screenshots are also an easy way to share an image of information on your computer screen. It’s easy to share screenshots with others if you know how to email a screenshot.

The instructions in this article apply to Windows 10, Windows 8, and Windows 7.

Take a screenshot with the Windows Snipping Tool

The Snipping Tool is a quick way to take screenshots of windows, full screen, or screen selection. Once you’ve received a screenshot, send it to someone in an email.

Here’s how to use the Snipping Tool to take a screenshot:

  1. To the left Windows taskbar select Get started to open the menu Windows start

    In Windows 8, swipe in from the right edge of the screen and select Search

  2. in field Search enter cutting tool

  3. Choose from the search results cutting tools

  4. Select drop-down arrow Mode

  5. Select the type of screenshot you want to take.

  6. Select the area you want to capture in the screenshot.

  7. Select Save and specify where you want to save the screenshot. The default screenshot is called capture If desired, change the name before saving.

If you plan to use the Snipping Tool regularly, you can save time by pinning it to your taskbar.

Send a screenshot using Outlook

Regardless of which email service you use, a screenshot saved with the Snipping Tool can be sent as an email attachment. If you are using Microsoft Outlook as your email service, take and send a screenshot of an email message.

Here’s how to send a screenshot via email in Outlook:

  1. Open Outlook and choose New email address to open a new email message.

  2. Enter the recipient in the field To who enter a subject in the field Subject and enter your message.

  3. Place the cursor in the body of the email where you want to add a screenshot.

  4. Go on the ribbon to Insert

  5. In a group Illustrations select Screenshot † Gallery will appear Available windows which shows screenshots of all currently open windows.

  6. Select the window you want to insert. Or choose Crop screen at the bottom of the gallery to cut off the part of the window you were viewing before opening Outlook.

  7. Outlook attaches a screenshot to your email.

  8. Format the image as needed and complete the letter.

  9. Select send to send a message with a screenshot.

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