How to use the Outlook ribbon

  1. Use the ribbon to quickly open, print and save emails in Outlook
  2. Working with the home feed
  3. Find other teams
  4. Change the look of the ribbon

Use the ribbon to quickly open, print and save emails in Outlook

The Outlook ribbon is a collection of toolbars. It has multiple command tabs for commonly used tasks, and the ribbon adapts based on what you do in Outlook. For example, if you switch from Mail view in Outlook to Calendar view , the content of the feed will change. In addition, hidden tabs appear when you perform certain tasks. For example, if you are working with email attachments, the Attachment tab is displayed. Once you’ve sent or downloaded an attachment and moved to another email, the Attachment tab will disappear because it’s no longer needed.

The instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Office 365.

Working with the home feed

When you open Outlook, the program will automatically show a tab At home on the tape. This is where you send and receive email and where most of the activity in Outlook takes place. Command buttons on the Home tab are grouped together.

Here’s what you’ll find in each group:

  1. A new group † Select New email address to create a new message. Select New elements to display a list of options for creating appointments, tasks, and others.

  2. Delete group † Select remove to delete the selected email. Select Ignore Clear or mess to determine how email is treated when it is received.

  3. Response group † Use this command for: To answer Answer all or forward † To inform. You can also make appointments and access other answering methods.

  4. Quick Action Group † Use the commands in this group to move a message to a folder, reply to a message, or delete a message. There are other quick commands like: Move to Email team team Finished And Create new To find additional commands, select Manage Quick Steps (the arrow in the lower-right corner of the group).

  5. movement group Find options to move messages, create rules, or access OneNote.

  6. Tag group † Use the commands in this group to mark messages as read or unread, classify messages, or add a flag for follow-up.

  7. Search group † Use these commands to find a contact, open your address book, or filter email.

Find other teams

In addition to the Home tab of the Ribbon, there are several other tabs. Each of these tabs contains commands associated with the tab name. In addition to the Home tab, there are four tabs:

  1. File tab † Contains commands for changing Outlook and print settings email messages, calendars, and to-do lists.

  2. Send/Receive Tab † Contains commands for sending and receiving e-mail. There are also commands to control downloads and mail server behavior.

  3. Folder tab † Contains commands for managing folders and mail properties.

  4. View tab † Use these commands to change the Outlook layout for conversations, message previews, reading bar, taskbar, and contact bar.

Change the look of the ribbon

If the ribbon is taking up too much space and you want to see more of the Outlook message area, minimize the ribbon. Select Changing tires (this is the arrow at the bottom right of the ribbon) to collapse or expand the ribbon.

When the ribbon is minimized in Outlook 2019 and Outlook for Office 365, the commands you use most appear for each tab. In earlier versions of Outlook, only tab names were displayed.

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