Insert a signature in Word

Contents
  1. To succeed! Draw your life with these quick tips
  2. Add a digital signature in Word
  3. Placing a handwritten signature
  4. How to make auto text
  5. Add a signature line

To succeed! Draw your life with these quick tips

Microsoft Word provides access to many types of documents, from letters to leases to legal forms. It only makes sense that you might want to add some sort of caption to the page, and you can; There are several ways to insert a signature in Word.

You can digitally sign a Word document, insert a handwritten signature, add a signature line, or even create your own automatic text signature by providing your name, credentials, and other information that you want to include.

Add a digital signature in Word

A digital signature is an encrypted electronic form of authentication. When you digitally sign a Word document, you acknowledge that it has not been altered. By adding a signature line, you can also include a visible representation of your signature.

You can add a digital signature with a signature line in Word 2016, Word 2013, Word 2010, and Word for Office 365.

This feature is currently not supported in Word for Mac.

Before you can digitally sign a document, you must obtain a digital certificate and create a digital signature first:

  1. Place the cursor where you want to create the signature line.

  2. Go to the tab Insert

  3. Select line for the signature in a group Text and choose Microsoft Office Signature Line † The Customize Signature dialog box opens.

  4. Enter the information you want to appear on the signature line, including the signer’s full name, title, email address, and any instructions.

  5. Select Allow signer to add comments in signature box if you want the signer to specify the purpose of the signature.

  6. Select Show signature date in signature line if you want the document signature date to be published.

  7. Right click on the signature line and select Subscribe to add your signature.

  8. Enter your name as you want it to appear.

Placing a handwritten signature

If you have a scanner, you can upload an image of your physical signature. When you save a scan to your computer, you can easily insert your signature in Word whenever you want.

Word 2016, Word 2013, Word 2010, and Word for Office 365

  1. Draw your name on a white, unlined piece of paper.

  2. Scan the signature and save it as a bmp, .gif, .jpg, or .png file.

  3. Start word.

  4. Go to the tab Insert and choose Pictures

  5. Browse to the signature file and select Insert

  6. Select image and activate tab Picture Tools

  7. Select crop and crop the image to remove the extra space around the caption.

  8. Right click on the image and select Save as image

  9. Enter a name, select a location to save it and select Save

  10. When you need to insert signature in Word, just go to the tab Insert select Image and find the file.

Word 2016 for Mac and Office 365 for Mac

  1. Draw your name on a white, unlined piece of paper.

  2. Scan the signature and save it as a bmp, .gif, .jpg, or .png file.

  3. Start word.

  4. Go to the tab Insert and press Pictures

  5. Click Image from file

  6. Navigate to the signature file and click Insert

  7. Click on the image to select it and activate the tab Picture Tools

  8. Click crop and crop the image to remove the extra space around the caption.

  9. Right click on the image and select Save as image

  10. Enter a name, select a location to save it and click Save

  11. When you need to insert signature in Word, just go to the tab Insert Click Image select Image from file and find the file.

How to make auto text

You can use Word’s Quick Details feature or the AutoText feature to create a full signature with your handwritten signature and typed text, such as job title, email address, and phone number.

You have Quick Parts or Auto Text, depending on which version of Word you are using.

To do this, first create and place a handwritten signature, then follow the instructions for your version of Word.

Word 2016, Word 2013, Word 2010, and Word for Office 365

  1. Enter the information you want to use directly below the inserted signature image. Format the text as you want it to appear when you insert a signature block in documents.

  2. Drag over the image and text to select and highlight it.

  3. Go to the tab Insert and choose quick details in a group Text

  4. Select Save selection to quick part gallery † A dialog box will open Create a new building block

  5. Enter a name for the signature block.

  6. Select Auto-text in the gallery window and select Okay to save the signature block.

  7. Whenever you want to add a signature in Word, click the Insert select quick details specify Auto-text and select the name of the signature block.

Word 2016 for Mac and Office 365 for Mac

  1. Enter the information you want to use directly below the inserted signature image. Format the text as you want it to appear when you insert a signature block in documents.

  2. Drag over the image and text to select and highlight it.

  3. Go to menu Insert select Auto-text and press To create

  4. A dialog box will open Create new AutoText

  5. Enter a name for the signature block and click Okay

  6. Every time you want to add a signature in Word, go to the menu Insert select Auto-text select Auto-text and click the name of the signature block.

Add a signature line

If you just want to add a signature line so someone can sign a printed document, Word has everything you need.

You can add a signature line in Word 2016, Word 2013, Word 2010, and Word for Office 365.

This feature is currently not supported in Word for Mac.

  1. Select the space in the Word document where you want to insert the signature line.

  2. Go to the tab Insert and choose line for the signature † The Customize Signature dialog box opens.

  3. Select the desired options and click Okay † The signature line appears on the document.

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