Insert an image or animation into an Outlook signature

Use an image to bring your e-signature to life

Your email signature sends a strong professional or promotional message. This is true for text, but images convey meaning faster and in a richer way. Of course, photos can be added just for fun.

The instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

Add images to an Outlook signature

In Outlook, adding an image or animation (such as an animated GIF) to your signature is as easy as adding an image to an email.

  1. Go to the tab File .

  2. Select parameters: .

  3. In the dialog box Outlook options select mail .

  4. In chapter Create messages select Signatures .

  5. In the dialog box Signatures and stationery go to tab Email signature and select New .

    To add an image to an existing caption, select the caption you want to edit and skip to step 8.

  6. In the dialog box New signature enter a descriptive name for the new signature and select Okay .

  7. In the dialog box Signatures and stationery select the signature you want to change, go to the section Change signature and enter the text you want to include.

  8. Place the cursor where you want to insert the image.

  9. On the formatting toolbar select Insert picture .

    Adding an attachment increases the message size. Choose a small image (less than 200 KB) so that it doesn’t take up too much space in your email.

  10. In the dialog box Insert image navigate to the folder containing the image file, select the image file, then select Insert .

  11. In the dialog box Signatures and stationery select Okay to save the signature.

  12. In the dialog box Outlook options select Okay .

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