Insert footnotes in Word 2010

Footnotes are used to link to text in your document. Footnotes appear at the bottom of the page and footnotes appear at the end of the document. They are used to annotate text in your document and explain that text. You can use footnotes to provide a link, explain a definition, insert a comment, or cite a source.

  1. About footnotes
  2. Insert footnote
  3. reading footnotes
  4. Renumber Footnotes
  5. Make footnote follow-up note
  6. Remove footnote
  7. Change footnote separator
  8. Attempt

About footnotes

A footnote consists of two parts: a reference to the note and the text of the footnote. A note reference is a number that represents text in a document, and footnote text is where you enter information. Using Microsoft Word to insert your footnotes has the added benefit that Microsoft Word also controls your footnotes.

This means that when you insert a new footnote, Microsoft Word will automatically number the selected text in the document. If you add or remove a reference in a footnote between two other references, Microsoft Word will automatically renumber to reflect the changes.

Insert footnote

Inserting a footnote is a simple task. With just a few clicks, you can insert a footnote into your document.

  1. Click at the end of the word where you want to insert a footnote.

  2. Select tab Left .

  3. Click Insert footnote In chapter footnotes . Microsoft Word moves the document to the footnotes area.

  4. Enter a footnote in the text area Footnote .

  5. Follow the steps above to insert additional footnotes or create a macro to assign a keyboard shortcut for inserting footnotes.

reading footnotes

You don’t have to scroll down to read the footnote. Hover your mouse over a number in your document and the footnote will appear as a small popup, just like a tooltip.

Renumber Footnotes

You can decide how you want your footnotes to be numbered, starting with a 1, a letter, or a Roman numeral. By default, Microsoft Word uses Roman numerals. Footnotes can also appear at the end of a section of a document.

  1. Click on the tab Dialog box and footnotes panel tab Left in the Footnotes group.

  2. Select the desired initial value in the field Start with .

  3. Select End of document to have footnotes appear at the end of the document.

  4. Select End of section to have footnotes appear at the end of each section.

  5. Select the number format from the drop-down menu Number format to change the numbering format 1, 2, 3 to the numbering style of letters or Roman numerals.

Make footnote follow-up note

If your footnote is long and goes to another page, Microsoft Word can insert a follow-up message. This post lets readers know that it will be continued on the next page.

  1. Click Drought tab Vision In chapter Document type . You must be in draft mode to complete this procedure.

  2. Insert your footnote.

  3. Click Show notes tab Left In chapter footnotes .

  4. Select Footnote Continued Notice from the drop-down menu in the notes panel.

  5. Type what you want readers to see, for example, continue on the next page.

Remove footnote

Removing a footnote is easy as long as you remember to remove the link to the note in the document. If you delete the note itself, the numbering remains in the document.

  1. Select a note link in the document.

  2. Click remove on keyboard. The endnote has been removed and the remaining footnotes have been renumbered.

Change footnote separator

When you insert footnotes, Microsoft Word also places a separator line between the text in the document and the footnote area. You can change or remove the appearance of this separator.

  1. Click Drought tab Vision In chapter Document type . You must be in draft mode to complete this procedure.

  2. Click Show notes tab Left In chapter footnotes .

  3. Select Note separator from the drop-down menu in the notes panel.

  4. Choose a separator.

  5. Press the button Borders and shadow tab House In chapter Section .

  6. Click Amended on the menu Settings .

  7. Choose a divider style from the menu Style . You can also choose the color and width.

  8. Make sure the section Example only the top row is selected. If more lines are displayed, click the bottom, left, and right lines to turn them off.

  9. Click Good . The newly formatted footnote separator is displayed.


Now that you see how easy it can be to add footnotes to your document, it’s definitely worth giving it a try the next time you need to write a research paper or long document.

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