Move or copy email from one Gmail account to another

Contents
  1. Two different approaches trade complexity for ease of use
  2. Set up POP access for your old account
  3. Create a new Gmail account to receive messages
  4. How to Make Your Gmail Accounts Recognize Each Other
  5. How to stop importing email from original Gmail account?
  6. Move emails manually

Two different approaches trade complexity for ease of use

Gmail supports two main methods of transferring email between separate Gmail accounts: using Gmail itself to retrieve messages or manually moving them in an email program such as Outlook.

When you manually move messages in your email program, you save your label settings. Once you allow Gmail to copy messages for you, you’ll lose them without tags and the hassle of manually transferring messages.

To proceed, follow three steps:

  1. Set up your old Gmail account for POP access

  2. Set up a new Gmail account to receive old messages.

  3. Add your old account details to your new account

Set up POP access for your old account

Your old account must be configured to allow access to the Post Office protocol. If it’s already set up, make sure any email clients or services configured to download email from your old Gmail account using POP are either closed or not set up to automatically check email. Then move on to the next section.

If you haven’t activated POP yet:

  1. In your Gmail account, click the gear icon Institutions ) on the Accounts toolbar.

  2. Select Institutions

  3. Click Forwarding and POP/IMAP

    shortest way

  4. In section POP download select Enable POP for all email (even mail that has already been downloaded) as status.

    You don’t need to move messages to the old account’s inbox to get the new account picked up. The archived email will be automatically downloaded and copied to the new account.

  5. On the way When messages are opened with POP select archive a copy of Gmail in the drop-down menu to delete the mailbox of the old account; select delete copy of gmail to move email instead of copying it. You can also leave a copy of Gmail in your inbox do nothing with the original message after it has been forwarded, or mark copy Gmail as read to leave the original message in your inbox. and mark it as read so you can see what was sent and what wasn’t.

    If you want to keep some messages in the old account, they are available in the label Basket in 30 days.

  6. Click Saving Changes

  7. You should now have all your old emails.

Create a new Gmail account to receive messages

Then invite your new Gmail account to receive the messages you want to transfer.

  1. After logging in, click Institutions gear icon

  2. Select Institutions on the menu.

  3. Click the Accounts and Import tab.

  4. Click Add email account in the Check email from other accounts section.

  5. Enter the email address of the Gmail account you want to import from in the field E-mail address

  6. Click Further

  7. Make sure it is selected Import emails from my other account (POP3)

  8. Click Further

  9. Make sure that user name correctly entered Gmail account.

  10. Enter the password for the Gmail account you are importing from in the field password

    If you have two-factor authentication enabled for your old Gmail account, create and use a Gmail app password instead.

  11. Select pop.gmail.com in section POP server

  12. Select 995 in section Port

  13. know for sure leave a copy of received messages on the server not checked.

  14. know for sure Always use a secure connection (SSL) when receiving email marked. In section parameters: select Flag incoming messages and select a label that matches the email address of your old Gmail account, an existing label, or a new label. Select “Archive Incoming Messages (Skip Inbox)” to prevent the imported emails from showing the inbox of the new Gmail account.

  15. Click Add Account

    If you see an access violation, you have two options: especially if 2-step verification is enabled, you may need to authorize Gmail to access it yourself. If 2-Step Verification isn’t enabled, you’ll need to allow “less secure” apps to access Gmail.

  16. Select Yes, I want to be able to send email as user name @gmail.com in section † You also want to be able to send email as user name @gmail.com

    If your old address is set as the shipping address in your new account, Gmail can recognize your old sent messages and label them. Sent mail

    You can always add your old address as a shipping address later. if you chose Not, immediately press Finished and skip the next steps that will add the old address to the new account.

  17. The task should now be completed.

How to Make Your Gmail Accounts Recognize Each Other

To make sure your old Gmail address is recognized as one of yours by your new Gmail account – and available for transmission:

  1. Continuation of Yes, I want to be able to send email as user name @gmail.com Click Next step.

  2. Enter your name in the field Name

  3. Click Next step

  4. leave Read alias marked.

  5. Click Next step

  6. Click Send confirmation

  7. Click Close a window

  8. Click account icon in the top right corner of Gmail.

  9. Select Going out on the sheet that appears.

  10. To register gmail using the address you are importing from.

  11. Open a message from Gmail Team with a subject Gmail Authentication – Send Email As user name @gmail.com

  12. Mark and copy the digital verification code in the field Confirmation code: † Otherwise, your browser may confuse Gmail accounts.

    Better do not cross on the verification link and instead log in with the correct account in the browser and use the code there.

    As an alternative to the somewhat complicated process that follows, you can wait for your new Gmail account to import the confirmation message and follow the confirmation link from there.

  13. Click the icon your account in the upper right corner.

  14. Select Going out

  15. Sign in to Gmail again, this time with the account you’re importing into.

  16. Click the gear icon Institutions

  17. Select Institutions in the menu that appears.

  18. Click the Accounts and Import tab.

  19. Click Confirm old Gmail account address under Send email as:

  20. Paste the verification code in the field Enter and verify the verification code

  21. Click Confirm

  22. And now the Gmail account should be recognized.

Gmail doesn’t receive all messages at once. Instead, it downloads email from the old account in batches of about 100 to 200 emails at a time. Usually the import starts with the oldest messages.

Gmail will download the messages in the “Sent” label of your old Gmail account next to the messages you’ve received. If you set the address from which you imported the address for the new account, the email sent will also appear under the Sent Email label of the new account.

Once imported, you can use the old address with your new Gmail account, effectively merging the two accounts.

How to stop importing email from original Gmail account?

To prevent Gmail from continuing to import new messages from the old account (or import from scratch if you ever reset the old account’s POP access status to suggest all messages):

  1. Click the gear icon Institutions ) in the new Gmail account.

  2. Select Institutions in the menu that appears.

  3. Go to the “Invoices and input” section.

  4. Click remove for the Gmail account you imported from, under Check email from other accounts (using POP3)

  5. Click Okay in section † Are you sure you want to delete this email account?

  6. And now your account should be gone.

Move emails manually

All of the above steps only work in Gmail. Messages from your old account now have new labels.

You can also add both Gmail accounts to a program such as Microsoft Outlook or Mozilla Thunderbird and manually drag and drop individual messages or folders (such as labels in Gmail) between accounts, keeping the original labels from the old account.

Leave a Reply

Your email address will not be published.