Prevent Outlook from adding your name when editing messages

Content
  1. Keep your emails in order
  2. Prevent Outlook from adding your name when editing replies and redirects
  3. Prevent Outlook 2007 from flagging changes
  4. Good to use for comments

Keep your emails in order

Microsoft Outlook supports the use of inline comments to indicate changes you make to the body of forwarded or replied emails. While this feature is disabled by default, when you enable it, your name will appear in bold, italics, and in square brackets before the inserted text. This name tag does not apply to the text you enter at the top of the message that appears before the material you forward or reply to.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; and Outlook for Office 365.

Prevent Outlook from adding your name when editing replies and redirects

To prevent Outlook 2019, 2016, 2013, and 2010 from marking changes to the original message when forwarding:

  1. Go to File and choose parameters: .

  2. In the dialog box Outlook options select mail .

  3. In chapter Reply and forward uncheck Preface with comments .

  4. Select Okay .

Prevent Outlook 2007 from flagging changes

To prevent Outlook 2007 from flagging changes you make to replies and forwards:

  1. Select Tools > parameters: .

  2. Go to the tab Settings .

  3. In chapter E-mail Click Email options .

  4. Uncheck the box Mark my comments Of .

  5. Click Okay .

  6. Click Okay again.

Good to use for comments

People often reply to long posts with comments in the original text, which are often marked or colored differently without naming themselves. However, it makes sense to keep a formal preface when many people are editing the material, or for legal or compliance reasons when a standard disclaimer should appear.

You don’t have to use your name as the preface to a comment; in the Outlook settings, change the text to whatever you want, including the regulatory statement.

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