Preventing Font Changes in PowerPoint Presentations

Contents
  1. Embed fonts to avoid unexpected substitutions
  2. Embed fonts in PowerPoint for Windows 2010, 2013, and 2016
  3. Embedding Fonts in PowerPoint 2007
  4. Embedding Fonts in PowerPoint 2003

Embed fonts to avoid unexpected substitutions

In all versions of Microsoft PowerPoint, fonts may change when you view your presentation on another computer. This occurs when the fonts used to prepare the presentation are not installed on the computer running the presentation.

When you run a PowerPoint presentation on a computer that doesn’t have the fonts used in the presentation, the computer replaces what it thinks is a similar font, often with unexpected and sometimes disastrous results. The good news is, there’s a quick fix: Embed the fonts in your presentation when you save it. The fonts are then included in the presentation itself and do not need to be installed on other computers.

There are some limitations. Embedding only works with TrueType fonts. Postscript/Type 1 and OpenType fonts do not support embedding at all.

Remark † The instructions in this article apply to PowerPoint 2016, 2013, 2010, 2007, and 2003.

Embed fonts in PowerPoint for Windows 2010, 2013, and 2016

The process of embedding fonts is simple in all versions of PowerPoint.

  1. Open a tab File or the PowerPoint menu, depending on your version, and select parameters:

  2. In the Options dialog box, select Save

  3. At the bottom of the list of options in the right pane, check the box Embed fonts in a file

  4. Select Paste only the characters used in the presentation or Insert all characters † The first options allow other people to view the presentation, but not edit it. The second option allows you to view and edit, but increases the file size.

  5. Click Okay

If you have no size restrictions, “Insert all symbols” is preferred.

Embedding Fonts in PowerPoint 2007

  1. Press the button Office

  2. Click Save as

  3. On the menu instruments in the dialog box Save as Click Save options

  4. Check box Embed fonts in a file and choose one of the following options:

    Selected by default Insert only the characters used in the presentation, which is the best choice to reduce file size.

    The second option: Insert all symbols is best for other people to edit the presentation.

  5. You should now have a working embedded font.

Embedding Fonts in PowerPoint 2003

  1. Select File Save as

  2. On the menu instruments at the top of the dialog box Save as select Save settings and check the box Embed True Type fonts.

  3. Leave the default setting Paste all characters (best for editing by other users) if your computer is low on space. Embedding fonts in a presentation increases the file size.

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