Print PowerPoint 2010 slides

Print options and settings for PowerPoint 2010 can be found by selecting: File > Print Below are the options or settings and the steps to follow to print your slides.

  1. Print Copies : Select the number of copies to print.
  2. In the Printer section, select the appropriate printer (if you have more than one printer installed on your computer or network) by clicking the drop-down arrow on the selected printer and making your selection.

  3. Under Settings, the option to print all slides is the default. Click the drop-down arrow to make an alternate selection.

  4. Full page slides is the next default setting. Click the drop-down arrow to make an alternate selection. See the following pages for more information about each of these options.
  5. To sort : pages are matched as pages 1,2,3; 1,2,3; 1,2,3 etc. unless you choose to print the uncollated pages as 1,1,1; 2.2.2; 3,3,3 and so on.
  6. Color † Color printing is selected by default. If the selected printer is a color printer, the slides will be printed in color. Otherwise, the slides will be printed in black and white in shades of gray. More information about this print set can be found on page 10 of this article.
Contents
  1. Select PowerPoint 2010 slides to print
  2. Framing PowerPoint 2010 slides when printing handouts
  3. Print full pages of slides in PowerPoint 2010
  4. Print Presenter PowerPoint 2010 Notes Pages
  5. Print PowerPoint 2010 Outline View
  6. Print PowerPoint 2010 handouts
  7. Print Layouts for PowerPoint 2010 Handouts
  8. Print PowerPoint 2010 Notes Handouts
  9. Print your PowerPoint 2010 slides in color, grayscale, or black and white
  10. Steps for color, grayscale or pure black and white printing

Select PowerPoint 2010 slides to print

In the “Settings” section, the default is to print all slides. To make an alternate selection, click the drop-down arrow. Other options are as follows:

    1. slide/sketch panel

    2. slide view

  1. Print selection † To use this option, you must first select only the slides you want to print. These slides can be selected from either option to display thumbnail versions of the slides for easy selection of a group.
  2. print current slide : The active slide is printed.
  3. Custom Range † You can print only some of your slides. These choices can be made by entering the slide numbers in the text box as follows:

    1. 2,6,7 – enter specific slide numbers separated by commas

    2. enter a continuous group of slide numbers as 3-7

  4. Print hidden slides † This option is available only if the presentation contains slides marked as hidden. Hidden slides are not displayed during the slide show, but are available for viewing during the editing phase.

Framing PowerPoint 2010 slides when printing handouts

There are four options available when printing PowerPoint slides.

  1. slide frames † It’s a nice finishing touch to your handouts.
  2. Scale to fit on paper † The size of the print margins depends on the printer. Ensure full slides are printed on your handouts by selecting this option.
  3. Of high quality † Select this option only if you need exceptional quality printing, such as for a brochure. This option simply consumes the excess toner or ink on your printer, so there is no need to select it for normal printing.
  4. Print Notes and Highlight Ink † This option is only available if someone else has viewed the presentation and left written comments in the file.

Print full pages of slides in PowerPoint 2010

  1. Select File > Print

  2. Select the number of copies to print if you want to print more than one copy.

  3. Select a printer if you want to print to a printer other than the default printer.

  4. By default, PowerPoint 2010 prints all slides. If desired, select only specific slides to print.

  5. If desired, choose other options, such as frame slides.

  6. Press the button seal † Full page slides are printed as this is the default selection.

Print Presenter PowerPoint 2010 Notes Pages

Speaker notes can be printed with each slide as an aid to a presentation in PowerPoint 2010. Each slide is printed in a thumbnail (called a thumbnail) on one page with the speaker notes below. These notes are not displayed on the screen during the slide show.

  1. Select File > Print

  2. Select pages to print.

  3. Click the drop-down arrow on the button Full page slides and choose Notes pages

  4. Choose any other options.

  5. Press the button seal

Speaker notes can also be exported for use in Microsoft Word documents. Learn how to convert PowerPoint 2010 presentations to Word documents.

Print PowerPoint 2010 Outline View

The overview view in PowerPoint 2010 shows only the text content of the slides. This view is useful when only text is needed for quick editing.

  1. Select File > Print

  2. Click the drop-down arrow on the button Full page slides

  3. Select Structure in the Print Layout section.

  4. Choose other options if you want.

  5. Click seal

Print PowerPoint 2010 handouts

Printing handouts in PowerPoint 2010 creates a presentation package for the public. You can print one (full) slide to nine (thumbnail) slides per page.

Here are the steps to print PowerPoint 2010 handouts:

  1. Select File > Print

  2. Click the drop-down arrow on the button Full page slides † In the Handouts section, select the number of slides to print per page.

  3. Select any other options, such as the number of copies. It’s a nice touch to frame slides in handouts, and it’s always a good idea to choose the scale that fits the paper.

  4. Press the button seal

Print Layouts for PowerPoint 2010 Handouts

One option for printing PowerPoint 2010 handouts is to print thumbnail slides as rows on the page (horizontal) or in columns at the bottom of the page (vertical). Please refer to the image above to see the difference.

  1. Select File > Print

  2. Click the drop-down arrow on the button Full page slides

  3. In the Handouts section, select one of the options to print 4, 6, or 9 slides horizontally or vertically.

  4. Select other options if necessary.

  5. Press the button seal

Print PowerPoint 2010 Notes Handouts

Presenters often hand out handouts before the presentation so that the audience can take notes during the slideshow. If so, there is one handout printing option that prints three thumbnail slides per page and also prints lines next to the slides just for notes.

  1. Select File > Print

  2. Click the drop-down arrow on the button Full page slides

  3. Choose an option 3 slides in the handouts section.

  4. Choose any other options you want.

  5. Press the button seal

Print your PowerPoint 2010 slides in color, grayscale, or black and white

There are three options for color or non-color printing. Please refer to the image to see the difference in printing options.

  • Color Printing
    Color printing is used by default. However, not all printers have this capability. If you select the Color option but do not have a color printer, the printout will be similar to, but not as good as grayscale printing.
  • Grayscale printing
    If you do not have a color printer or do not need to print in color, the Grayscale option allows you to print all objects on the page in grayscale. Objects appear sharper and cleaner when non-color printers are set to grayscale instead of printing with the default color option.
  • Pure black and white printing
    As the name suggests, this option allows you to print your slides in black and white. There are no shades of gray. As a result, several slide-themed objects, such as embossing and shadows, will not print. The text prints in black even if you selected gray as the original text color.

Steps for color, grayscale or pure black and white printing

  1. Select File > Print

  2. Choose whether to print handouts, full-page slides, or another option using the previous pages as a guide.

  3. Choose the right printer. You must be connected to a color printer to print in color.

    1. Color printing is the factory default setting. If you want to print in color, you can ignore the Color button.

    2. To print in grayscale or black and white, click the drop-down arrow on the button. Color and select the desired option.

  4. Press the button seal

Leave a Reply

Your email address will not be published.