Program types found in Office Productivity Suite

  1. Word processors, spreadsheets, notes, presentations, email and more
  2. Applications included in popular office software packages
  3. text editor
  4. table
  5. Presentation/Slideshow
  6. Email client, contact management and calendars
  7. Database management
  8. desktop publisher
  9. Drawing and graphics software
  10. Mathematics, Formula Editor and Formula Editor
  11. Personal Organizer and Notes Program
  12. Project management
  13. Diagramming and Brainstorming
  14. PDF (PostScript Printer Description Language)

Word processors, spreadsheets, notes, presentations, email and more

Whether you’re starting out with an office software suite or just looking to get more out of it, knowing what types of programs are included is the first step to increasing your productivity.

Applications included in popular office software packages

Every office software package is different, so don’t assume that every package will contain all the programs you had in the previous set. However, usually the following programs are included in a particular set of programs. Otherwise, they must be purchased or downloaded separately.

This quick list will give you an idea of ​​what to look out for, as well as tips or tricks for getting more out of each program.

text editor

This popular type of program is a powerful tool for most office programs. Word processors allow users to write, edit, structure, or otherwise manipulate information, which can then be printed or sent electronically to others.


This type of program organizes numerical and textual data and functions as a calculator. Additional formulas can be programmed into the spreadsheet for various mathematical and financial calculations. The spreadsheet also displays and displays this data.


These applications provide a series of document spaces that can be displayed in sequence. Using a slideshow tool helps get the message across, whether projected on a screen or packaged for a web browser.

Email client, contact management and calendars

These programs open and manage the user’s email, which often includes a scheduling calendar and task monitoring system. Integration with the rest of the package allows you to send documents directly to email, for example.

Database management

This software stores data very accurately and categorically so that each of its parts can be continuously rearranged or communicated. You can think of this as providing custom reporting on pieces of data. For this reason, database management systems for office suites are often referred to as relational databases.

desktop publisher

This application goes beyond a word processor in editing and producing documents and offers more advanced graphics and layout options.

Drawing and graphics software

Ads of this type are used to create visual representations using tools in conjunction with a mouse, keyboard, or stylus. A note: “Bitmap Editor” manages images by digital or pixel approach, while “Vector Image Editor” manipulates images using a mathematical approach based on coordinates.

Mathematics, Formula Editor and Formula Editor

These programs are usually small additions to the program, such as Word or OneNote, which allow users to write math formulas as text with an emphasis on conveying math logic, but newer versions are also capable of calculations.

Personal Organizer and Notes Program

Tailored for mobile use, this program allows the user to create lists, convert them into trackable tasks and otherwise communicate in an organized manner. This application is usually synchronized or coordinated with the user’s email client application.

Project management

Unlike personal management, personal scheduling or contact management, this program provides the tools to organize large projects with many people.

Diagramming and Brainstorming

As a kind of drawing tool, this program allows the user to create lines and shapes to convey architectural diagrams, org charts, flow charts and other visual communications.

PDF (PostScript Printer Description Language)

This application converts a page of text into an image so that readers cannot easily edit or manipulate it. Another function was to allow users of various computer programs to read the document.

Every software company packages its office productivity suites to include different programs. Microsoft Office is by far the industry leader in productivity suites, but check out the full list of productivity suites to find alternatives that fit your needs.

For entrepreneurs, I recommend looking at your business plan as a way to evaluate what programs you want to have on board.

Likewise, discover how office suite add-ons, custom application software, and business software complement your productivity software of choice.

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