One of the simplest and arguably most important decisions is to make sure that all the components needed for this presentation are in the same folder on your computer. By components, we mean items such as sound files, a second presentation, or other program files associated with the presentation.
- Keep all presentation components in one place
- Sound won’t play on another computer
- Photos can make or break a presentation
Keep all presentation components in one place
Now that seems simple enough, but it’s amazing how many people paste an audio file from somewhere else on their computer or on the network, for example, and wonder why it doesn’t play when they transfer the presentation file to another computer. If you put copies of all components in one folder and copy the entire folder to a new computer, your presentation will become should work without interference. Of course there are always exceptions to every rule, but in general keeping everything in one folder is the first step to success.
Sound won’t play on another computer
This is a common problem that plagues presenters. You are making a presentation at home or in the office and when you transfer it to another computer, there is no sound. The second computer is often identical to the computer you made the presentation on, so what’s the deal?
One of two problems is usually the cause.
The sound file you are using is only be bound to with a presentation. MP3 audio/music files cannot be embedded in your presentation, so you can only link to them. If you didn’t copy and post this MP3 file too to a folder with identical structure on computer two, like on computer one, the music will not play. This script brings us back to the first point, which is this list – all the components for the presentation are stored in the same folder and copy the whole folder for transfer to a second computer.
WAV files are the only type of audio files that can be embedded in your presentation. Once embedded, these audio files move with the presentation. But here too there are limitations.
WAV files are usually very large and can even cause a presentation to “crash” on a second computer if the two computers are at least the same caliber in terms of components.
You must make minor adjustments to PowerPoint to limit the size of an audio file that can be embedded. By default, PowerPoint uses a file of 100 KB or less to insert a WAV file. This is very little. Making changes to this file size limit may not cause any further problems.
Photos can make or break a presentation
That old cliché that a picture is worth a thousand words is good advice to keep in mind when using PowerPoint. like you you can use a photo instead of text to get your message across, do it. Often, however, images are the culprit when problems arise during a presentation.
The most common reason is that the images you inserted into the presentation were huge. Many people paste their photos the same way they came out of the camera. The problem is that you took the highest resolution photos to make a great shot. This is the choice for print these images. If you use these photos in presentation software or on the Internet, the image quality is optional. First, you need to optimize photos to remove foreign objects from them and reduce the overall file size.
If you are inclined insert your photos from other sources in PowerPoint, not in insert them, surprisingly, this will increase the file size.
All is not lost if you have made both of the above mistakes. You can compress photos in your presentation with a tool in PowerPoint. The previous two sentences are preferable, but they will help a lot, especially if time is critical to creating a presentation.