- Email groups instead of entering email addresses
- Send a group email in Gmail
- Choose which contacts to email from a group
Email groups instead of entering email addresses
When email groups are set up in Gmail, it’s very easy to send messages to a group. Groups allow you to email multiple, tens, or even hundreds of contacts without having to enter each email address. Instead, you type a single word in a Gmail message to tell Gmail all the addresses that should receive the message.
Send a group email in Gmail
For example, you can create groups of friends, relatives, colleagues or club members. Regardless of the group, send one email to all group members at once. The process is similar to sending an email to a person.
Open Gmail and select To create † If the sidebar is collapsed, select the plus sign ( † †
Enter the name of the group in the field To who † As you type, Gmail suggests possible recipients. Select a group from the list of suggestions.
If you don’t want the group to be the primary recipient, enter the group name in the fields To copy or Hidden copy to send a Cc or Bcc to the group. E-mail.
When you select a group, Gmail automatically adds each email address to the group.
Choose which contacts to email from a group
If you don’t want everyone in the group to receive an email, enter the group in the message first so that all names are displayed. Then remove the person from the list by clicking the small X next to their name or email address.
This will not remove the contact from the group, nor will it remove it from Google Contacts, it will just prevent that particular email from being received.
Another option, which is more suitable if you plan to remove many addresses from a group, is to manually select which recipients should be included in the group.
In the new message box, select To who † To copy or Hidden copy to open the screen Contact selection †
Click the drop-down arrow My contacts and select a group name.
In the contact list for the group, check the box next to the people you want to include in the email, and then uncheck the box next to the people you want to exclude from the email.
Select Insert to import those email addresses into the field you selected in step 1.
To move a contact from one field to another without retyping those addresses, drag the contact’s name or email address. This is a quick way to move a contact out of the field To who in the field To copy †