Save an email as a PDF file

Content
  1. Save these emails as documents for future reference
  2. What is a PDF file?
  3. How to print a letter?
  4. Using the Print as PDF feature
  5. Print to PDF: Windows 10/Windows 8
  6. Print to PDF: Mac OS
  7. Print to PDF: Android
  8. Print to PDF: iPhone and iPad
  9. Manage and edit PDF documents

Save these emails as documents for future reference

If you want to archive an email, there is probably no better way than to save it as a PDF file on your computer. Unlike the typical archiving feature found on most modern email websites and programs, when working with PDF documents, email is stored even if you decide to delete or close your account. Best of all, this method works great if you’re using a desktop computer like Windows or Mac, or a mobile device like Android or iOS. Follow this guide to learn how to easily save emails from the most popular services in a PDF file for later use.

What is a PDF file?

PDF is a file format created by Adobe; it stands for Portable Document Format. It was created to allow people to easily store and share documents without worrying about compatibility. Today, most operating systems, such as Windows and macOS, open PDF files natively, meaning you don’t need any additional software. As such, the PDF standard is a great way to store documents that you may need to open or share in the future.

How to print a letter?

Before learning how to save a letter as a PDF, let’s know how to print the letter in its entirety. If you’re already familiar with email printing, skip this section, or check out the instructions below for some of the most common websites and email programs.

  • gmail

  • Yahoo Post

  • Outlook app

  • Outlook.com email

  • AOL/AIM email

  • iCloud email

Using the Print as PDF feature

The latest versions of Windows 10, macOS, Android, and iOS allow you to create PDF files using the print feature on your device.

Essentially you are using the standard function seal on your device by making a few changes so that you get a real printed PDF document – not is a physical document.

Follow the instructions below for your operating system to print a PDF document.

Print to PDF: Windows 10/Windows 8

Follow these instructions to use the Microsoft Print to PDF feature on Windows 10 and Windows 8 PCs.

  1. Continue to print the document by following the instructions in How to print a letter? .

  2. When prompted to choose: a printer , choose an option Microsoft Print to PDF .

  3. When you press a button seal you will be prompted for a location to save the PDF document.

  4. Your PDF is now saved.

Print to PDF: Mac OS

Follow these instructions to use Apple’s “Save as PDF” feature in the latest versions of macOS.

  1. Continue to print the document by following the instructions in How to print a letter? .

  2. When the window appears seal , Press on the button PDF in the lower right corner and select Save as PDF .

  3. You will be prompted to specify a location to save your PDF document.

  4. Your PDF is now saved.

Print to PDF: Android

Follow these instructions to use Google’s “Save as PDF” feature in the latest versions of Android.

  1. Continue to print the document by following the instructions in How to print a letter? .

  2. When asked to choose a printer , choose an option Save as PDF .

  3. When you press a button seal you will be prompted for a location to save the PDF document.

  4. Your PDF is now saved.

Print to PDF: iPhone and iPad

Follow these instructions to use the Apple Share feature on the latest versions of iOS.

  1. Continue to print the document by following the instructions in How to print a letter? .

  2. When the window appears a printer parameters: , use your fingers to pull out in the preview pane of the first page.

  3. Press the button Part (field with an up arrow) in the top right corner, then select the program where you want to save the PDF file.

  4. Your PDF is now saved.

Manage and edit PDF documents

After you print your email to PDF, you can save it to your device for archiving, as well as make edits and changes to your document. Be sure to check out our full PDF guide to learn how to edit, convert, and protect your files. Of course, you can also physically print your PDF documents if you want to use the standard print feature on your device.

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