Save PowerPoint 2010 presentations as PDF files

Content
  1. Create a PowerPoint 2010 PDF to publish or print
  2. Save PowerPoint 2010 presentations as PDF
  3. Optimizing a PowerPoint 2010 PDF file
  4. Formatting options for PowerPoint 2010 PDF files

Create a PowerPoint 2010 PDF to publish or print

Unlike PowerPoint 2007, you don’t need to download an additional PowerPoint 2010 add-in to create PDF files. PDF capabilities are included in the software. Saving a PowerPoint 2010 document as a PDF file is a quick way to create a PowerPoint 2010 presentation ready to be printed, viewed, or emailed.

PDF retains all formats you use, regardless of whether the viewer has those fonts, styles, or themes installed. This is a safe way to send your presentation to someone as editing is not possible.

Creating a PDF of your PowerPoint 2010 presentation is for printing or emailing only. In a PDF format document, animations, transitions, or sounds are not activated, and PDF files are difficult to edit without special additional software.

Save PowerPoint 2010 presentations as PDF

To save PowerPoint 2010 as a PDF:

  1. Open your PowerPoint presentation:

  2. Select File Save and send Create PDF/XPS Document

  3. In chapter Create PDF/XPS Document Press on the button Create PDF/XPS

  4. A dialog box will open Publish as PDF/XPS † In this step, you will optimize the file and choose the options you want.

Optimizing a PowerPoint 2010 PDF file

To optimize a PowerPoint 2010 PDF file:

  1. In the dialog box Publish as PDF or XPS select a folder to save the saved file and enter a name for the new file in the text box file name

  2. If you want the file to open immediately after saving, check the corresponding box.

  3. In chapter Optimization for Make a choice. Select Default for a high resolution PDF suitable for printing. Select Minimum size for a smaller file size better suited for emailing.

Formatting options for PowerPoint 2010 PDF files

Press the button parameters: to view the different printing options.

  1. Select a series of slides for the PDF file. You can create a PDF file containing the current slide, specific slides, or all slides.

  2. Choose to share full slides, handout pages, notes pages, or a global view of all slides. After you have made a choice, there is also a secondary choice.

  3. If desired, make other selections in the selection options.

  4. Click Okay when you have selected all options.

  5. Click To publish when you return to the previous screen to create the PDF.

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