Search within a message in Outlook

Content
  1. Can’t find a specific word or phrase in a message? This is what you should do
  2. Search within a message in Outlook
  3. For Outlook 2019, 2016 and 2013
  4. For Outlook 2010 and 2007
  5. Find and highlight text on the screen

Can’t find a specific word or phrase in a message? This is what you should do

When you view email messages as conversations in Outlook, the conversation thread can become long and complex. If you paste content into new posts, this text may need to be edited or formatted. Finding information in these long posts can take some time. Make your job easier and search the text in the message to find specific information in those long emails.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007, 2003; and Outlook for Office 365.

Search within a message in Outlook

To search for specific text in a message, first find the email message that contains the text. Then use Outlook’s Find and Replace tools to highlight the text in the message.

For Outlook 2019, 2016 and 2013

To find specific text in an email in Outlook 2019, 2016 and 2013:

  1. Double click on a message, create a new message, reply to a message, or forward a message.

  2. In the message box, go to the tab Text format or on a tab Message .

  3. In Group To process select Find .

  4. In the dialog box Find and replace place the cursor in the text field Find what and enter the word or phrase you want to search for.

  5. Select Find next to find the first instance of a word or phrase.

    To find and highlight all occurrences of a word or phrase at once, select Find in > Main document .

  6. Select Find next to jump to each subsequent word or phrase.

  7. Select Cancel when you’re done.

For Outlook 2010 and 2007

To find specific text in an email in Outlook 2010 and 2007:

  1. Double click on a message to open it in its own window.

    You cannot search a message displayed in the Outlook preview pane.

  2. Click F4 or click on Find on the message toolbar (the message feed must be active and expanded). In Outlook 2003, choose from the menu Change > Find .

  3. Select search options.

  4. Click Find next to find all occurrences of your search terms in the post.

    Using a menu item Change > Find next in Outlook 2003, exit the dialog box Search Open.

  5. Close the dialog when done Find .

Find and highlight text on the screen

To visually scan every occurrence of a word or phrase in an email, ask Outlook to highlight every instance of a particular word or phrase. Although the word or phrase is highlighted in the email, the highlight does not appear when the document is printed.

To display selected text in a message, do the following:

  1. Open the message in a separate window.

  2. Go to the tab Text format or on a tab Message .

  3. In Group To process select Find .

  4. In the dialog box Find and replace place the cursor in the text field Find what and enter the word or phrase you want to highlight.

  5. Select reading light > Select everything to mark all occurrences of the word or phrase.

  6. Text stays selected (even after closing the dialog) Find and replace ) until you turn the highlight off.

  7. Select . to disable highlighting reading light > Clear selection .

  8. Select close to to close the dialog Find and replace .

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