- Keep email addresses private when sending to multiple recipients
- Send an email to undisclosed recipients
- Beware Bcc
Keep email addresses private when sending to multiple recipients
Sending an email to undisclosed recipients protects everyone’s privacy and keeps the email clean and professional.
You can also send an email to multiple recipients by entering all their addresses in the fields To who: or To copy: . Not only does this look messy to anyone looking at who the message was sent to, it also reveals everyone’s email address.
To send an email to undisclosed recipients, simply put all recipient addresses in the Bcc: field so that they are hidden from each other. Another part of the process is sending yourself an email called “Undisclosed Recipients” so that everyone can clearly see that the message has been sent to several individuals whose identities are unknown.
Send an email to undisclosed recipients
Create a new message in your email client.
Enter Undisclosed Recipients in the field To who and then your email address in . For example, enter Undisclosed Recipients .
If that doesn’t work, create a new contact in your address book, name it Undisclosed Recipients, then enter your email address in the address text box.
in field bcc: enter all email addresses to which the message should be sent, separated by commas. If these recipients are already contacts, it should be quite easy to type their names or addresses and the program will fill in this information automatically.
If your default e-mail program has a field bcc: does not show up, open settings and look for this setting somewhere so that you can enable it.
Compose the rest of the message as you normally would by adding a subject and writing the body of the message, then send it when you’re done.
If you do this often, you can set up a new contact called Undisclosed Recipients, including your email address. Next time it will be easier to send a message to a contact who is already in your address book.
While these general instructions work in most email programs, there may be minor differences. If your email client is listed below, please refer to the specific instructions on how to use the field Hidden copy to send a message to unknown recipients.
Vision secret recipients in the field To who: email clearly indicates that other people have received the same email, but you don’t know who or why.
To understand this, consider whether you’ve decided to send your email to just one name (but not secret recipients ) and yet the hidden address of other recipients. The problem here is that the original recipient, or any Cc recipient, knows that other people have been copied into what they thought was a private letter. This can damage your reputation and cause bad feelings.
How would they know? It’s simple: when one of your BCC recipients “replies all” via email, that person’s identity is revealed to all hidden recipients. While no other Bcc names are revealed, the existence of a hidden list is revealed.
A lot can go wrong here if one of the recipients responds with disparaging comments about someone being on the blind carbon list. Too easy to make, this mistake can cost an employee her job or ruin a relationship with an important customer.
So the message here is to use Bcc lists with care and pass their existence with a name Undisclosed Recipients . Another option is to simply state in the email that it was sent to other people and that no one should use the “reply all” option.