- Sending many files via email is much easier with a ZIP file
- Put your files in a ZIP file
- Name the new ZIP file
- Attach the ZIP file as an email attachment
Sending many files via email is much easier with a ZIP file
Emailing one or two files isn’t much of a problem, but if you’re emailing multiple files, especially dozens or more, the best way to do it is to put all the files in a ZIP file first.
ZIP files are very similar to folders, except they behave like files. This means that you can put all the files you want to send in this special folder and when it comes time to send them, your email client will treat it as a file, ie only one file (ZIP file) will be sent.
Emailing ZIP files keeps everything neat in one folder. Once the recipient has received your email, they can open the ZIP file to see all the files and folders you have stored in it.
Put your files in a ZIP file
Locate all the files you want to include in the ZIP file. You can do this for your internal hard drives like C: drive, flash drives, external hard drives, desktop items, documents, pictures, etc.
It doesn’t matter how many files you want to include in the ZIP file; the steps are the same:
Select the files and/or folders you want to compress.
They are highlighted to indicate that they are selected.
Right click on one of the selected items.
Go to Send to † Compressed (zipped) folder †
If you have multiple files from different locations that you want to include in the same ZIP file, create one first. Then drag the rest of the files into the ZIP file and they will be copied into it. You can throw them one at a time or several at a time.
The method described above is how to create ZIP files on Windows without using any third-party program. 7-Zip, PeaZip, and Keka are other ways to create ZIP files on Linux, Windows, and macOS.
Name the new ZIP file
Enter the name you want the attachment to bear. Do something descriptive so that the recipient can immediately understand what the folder contains.
For example, if the ZIP file contains a lot of vacation photos, name it as Holiday photos 2017 not as an obscure name like required files or Photo †
The option to rename the ZIP file is immediately available after step 1 above, but if you don’t see this option, right-click on the ZIP file and select rename †
The ZIP file you created in the previous step will be saved in the same folder where you selected the files and folders.
Attach the ZIP file as an email attachment
Every email client is a little different when it comes to creating messages and attachments. Regardless of which program you use, find the area where you can add files as attachments and then select the ZIP file you created.
For example, to email a ZIP file from Outlook.com:
Click A new message †
If you are sending a ZIP file in response to an existing message, open the email and click Answer †
Click the paperclip (attachment) button at the bottom of the message.
Click View this PC †
Locate the ZIP file you created and click on it.
Click Open †
Click Add as copy †
If the ZIP file is too large to send via email, you can upload it to OneDrive first and then send the recipient a download link.