Set up an email signature on Outlook.com

Creating a signature on Outlook.com is different from other versions of Outlook

A signature is useful to add to the end of emails because it can tell the recipient your name, job title, company, website, and other important information in one easily accessible place. Once set, your signature is automatically added to new messages and replies sent from Outlook.com.

The instructions in this article apply to Outlook.com’s web-based email service. Refer to the article: Adding a signature in Outlook for desktop versions of the Outlook software.

Create an email signature on Outlook.com

The process for setting a signature for your emails on Outlook.com is different from the Outlook email software client. Follow these steps after you go to Outlook.com and sign in to your account.

You can create only one e-signature on Outlook.com.

  1. In the top right corner of the Outlook page, select Settings View all Outlook settings

  2. in the window Settings select mail Create and reply

  3. In chapter Email signature create your signature and use the toolbar options to format the text. It is best to keep your signature under five lines of text. Optionally insert a signature separator (“-“) into your signature

  4. You then have to decide when you want the signature to be added to the message. The following options are available: Automatically include my signature in new posts I create and Automatically include my signature in messages I forward or reply to

  5. Click Save when you’re done.

  6. Your email signature is applied to messages according to the default settings you choose.

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