Set up Gmail in Outlook

Content
  1. View all your emails in one convenient place
  2. Enable IMAP to make Gmail work with Outlook
  3. How to automatically add a Gmail account to Outlook
  4. Set up Gmail manually in Outlook
  5. User information
  6. Server information
  7. Login Information
  8. Connect via TLS
  9. Using Outlook with Gmail

View all your emails in one convenient place

If you want to set up Gmail in Outlook, you have several methods available. You can set up Outlook and Gmail automatically or enter your Gmail and Outlook settings manually.

The instructions in this article apply to Outlook 2019, Outlook 2018, Outlook 2013, Outlook 2010, Outlook for Mac, and Outlook for Office 365.

Enable IMAP to make Gmail work with Outlook

Before using Outlook with Gmail, you must enable IMAP in Gmail. Log in to your Gmail account and follow the steps below.

  1. Choose an icon equipment to open the menu, then select Settings .

  2. Select Forwarding and POP/IMAP to access POP and IMAP settings.

  3. In chapter Access to IMAP select Enable IMAP .

  4. Scroll down to the bottom of the screen and select Saving Changes . Now you can close Gmail and you are ready to add Gmail to Outlook.

How to automatically add a Gmail account to Outlook

If you just add your Gmail address and password to Outlook, all other settings will usually be detected automatically.

  1. Select in Outlook File to open the backstage view, then select Add Account .

    In Outlook for Mac, click Settings > account . Click plus (+) > New account .

  2. In the dialog box that appears, enter your Gmail email address and password.

  3. Select Further . It will take some time for Outlook to retrieve Gmail’s settings and test the connection. Hopefully everything is successful and you see something like this:

  4. Select Finished and you’re ready to send and receive Gmail in Outlook.

Set up Gmail manually in Outlook

  1. Open Outlook and select File to open the backstage view, then select Add Account .

    In Outlook for Mac, click Settings > account and then press plus (+) > New account .

  2. In the Add Account dialog box, select: Manual installation or additional server types and then select Further .

  3. Select POP or IMAP and then select Further .

  4. Fill in the form with the following information:

    User information

    • Your name: The name you see when people receive email from you

    • Email Address: Your Gmail Address

    Server information

    • Account Type: IMAP

    • Incoming mail server: imap.gmail.com

    • Outgoing Mail (SMTP) Server: smtp.gmail.com

    Login Information

    • Username: Your full Gmail address, for example yourname@gmail.com

    • Password: your Gmail password

  5. Select Additional Settings and then click on the tab Outgoing server .

  6. Select My outgoing server (SMTP) requires authentication and then select Use the same settings as for my incoming mail server .

  7. Select tab Additionally .

  8. Fill in the form with the following information:

    • Incoming server (IMAP): 993

    • Use the following type of encrypted connection: SSL

    • Outgoing Server (SMTP): 465

    • Use the following type of encrypted connection: SSL

  9. Click Okay to close the Internet E-mail Options dialog box and return to the Add Account dialog box.

  10. Select Further , it takes several minutes for Outlook to test the connection. You should see everything completed successfully.

    At this point, you may receive a warning that your server does not support SSL. In that case, follow the steps in the next section to try to connect via TLS.

  11. If the tests pass, select close to and then select Finished and you should now be able to send and receive Gmail in Outlook.

Connect via TLS

If SSL doesn’t work, you can configure Outlook to use TLS.

  1. Select close to to close the test window, then select Additional Settings to reopen the dialog Internet email settings.

  2. Select tab Additionally and change the following settings:

    • Outgoing Server (SMTP): 587

    • Use the following type of encrypted connection: TLS

  3. Click Okay to close the Internet E-mail Options dialog box and return to the Add Account dialog box.

  4. Select Further . Outlook needs a few minutes to test the connection. Everything should now work and you should be able to send and receive Gmail from Outlook.

Using Outlook with Gmail

Now that you’ve set up Gmail in Outlook, you can view and compose email in Outlook, meaning you have offline access and probably a familiar email environment. However, this doesn’t mean you no longer need to use the web client to access Gmail, as all your emails are still available in the cloud; Outlook is just another way to access it.

Outlook lets you do a lot more than just read your Gmail email. If you want to learn more about using Outlook, check out these tips and tricks.

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