Set when Outlook sends and receives email

Content
  1. Outlook should regularly check for new email on your schedule
  2. Allow Outlook to send and receive periodically and on startup
  3. Select accounts included in Outlook’s periodic mail check

Outlook should regularly check for new email on your schedule

To limit how often you check email or manage your mailboxes more efficiently, set Outlook to check for new email every few minutes or every few hours. You can even choose which email accounts to check and when to check. By regularly checking Outlook for new email, email for enabled accounts is also retrieved when Outlook is launched.

The instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

Allow Outlook to send and receive periodically and on startup

To set Outlook to automatically search for and receive new messages on a schedule:

  1. Select your Outlook inbox and click the tab Send/Receive .

  2. In Group Send and receive select Send and receive groups .

  3. Select Defining Send/Receive Groups .

  4. In the dialog box Send/Receive Groups Highlight All accounts .

  5. Check box Schedule automatic send/receive every .

  6. Enter the desired interval for automatically receiving e-mail.

    IMAP and Exchange inboxes and other folders can be refreshed immediately when new messages arrive, regardless of the interval.

  7. Select close to .

Select accounts included in Outlook’s periodic mail check

To select accounts included in the periodic automatic email check:

  1. In the dialog box Send/Receive Groups Highlight All accounts .

  2. Select Change .

  3. To add an account to automatic verification, select it and check the box Add the selected account to this group .

  4. Select Okay .

  5. To set up a new email inspection group that will download and send email for specific accounts on a different schedule, select: New .

  6. In the dialog box Send/Receive Group Name enter a name for the send and receive schedule, then select Okay .

  7. In the dialog box Send/Receive Options go to panel bills and select the account you want to include in the schedule.

  8. Check box Add the selected account to this group .

  9. In chapter Receive letters select Using custom behavior as defined below . Or choose Download all items including attachments for subscribed folders .

  10. Sections Account settings and Folder options select items to send, receive, and download.

  11. Repeat steps 7, 8, and 9 for each account you want to add to the schedule.

  12. Select Okay .

  13. In the dialog box Send/Receive Groups highlight the new send/receive group you created.

  14. Check box Schedule automatic send/receive every and select the desired mail check interval.

  15. Select close to when you’re done.

Leave a Reply

Your email address will not be published.