Text fields in Microsoft Word

  1. Beginner’s Guide to Text Fields
  2. Insert a text field
  3. Change the border of a text box
  4. Set margins for your text field
  5. Change text wrapping options for a text box

Beginner’s Guide to Text Fields

While you can open a new Microsoft Word file and start typing without worrying about text boxes, you can be more productive and create documents with more flexibility when you use them.

Text boxes are important elements in Microsoft Word documents. They give you control over the position of a block of text in your document. You can place text boxes anywhere in the document and format them with hatching and borders.

In addition, you can link text fields so that content automatically moves between them.

Insert a text field

Open a new blank Microsoft Word document. Then:

  1. Click Insert Text box to insert a text field on the screen.

  2. Drag the cursor across the screen to draw a rectangle.

  3. Click and drag the text box with the mouse to the desired location on the page.

  4. The text field appears with a thin border and gives you “handles” to resize or move the text field. Click the corners or one of the handles on the sides to resize the text box. You can always adjust the size when working on a document.

  5. Click rotation icon at the top of the window to rotate the text.

  6. Click the field to enter text and start typing. The contents of the text box can be formatted like any other text in your document. You can apply character and paragraph formatting and styles.

You cannot use certain formatting in text fields, such as columns, page breaks, and initials. Text fields cannot contain tables of contents, comments, or footnotes.

Change the border of a text box

Click the text box to add or change a text box border. Then:

  1. Change the border by clicking the button Line on the toolbar Paint

  2. Choose a color from the chart or click Other line colors to get more choice. You can change the frame style with the button pattern lines

  3. Right click on the field to open the tab Colors and lines where you can change the background color and adjust the transparency. It also allows you to specify the style, color, and weight of the border.

Remark. In recent versions of Word, highlight the text box, click the Format and use the controls on the left side of the ribbon to add a border, change the color, add a fill to the background, adjust the transparency, and apply effects to the text box. In Office 365, click Format Borders and shadow borders to jump to that section of the ribbon. You can also change the format here.

Set margins for your text field

On the tab Text box you can specify internal fields. Here you can turn the text wrapping on or off, or automatically resize the frame to fit the text.

Change text wrapping options for a text box

To change the wrapping options for a text box, change the wrapping options on the canvas. Right-click the edge of the canvas. Select Make up canvas

On the tab Layout you will find many options to change the layout of the text field. For example, you can wrap text around a text box or insert a text box into the text in the document.

Select how the text field is displayed. For more options, such as setting the amount of space around the image, click Additionally.

After entering your options, click Okay

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