Understanding and Using Microsoft Powerpoint

Contents
  1. Deliver professional-looking business or classroom presentations
  2. Set up PowerPoint presentations
  3. Used for PowerPoint presentations
  4. Where to find PowerPoint
  5. Using PowerPoint
  6. PowerPoint collaboration
  7. PowerPoint Competitors

Deliver professional-looking business or classroom presentations

Microsoft PowerPoint software is used to create professional-looking slideshows that can be displayed on projectors or large TVs. The product of this software is called a presentation. Typically, the presenter speaks to the audience and uses a PowerPoint presentation for visuals to capture the listeners’ attention and add visual information. However, some presentations are created and recorded to ensure they only work in digital format.

PowerPoint is an easy-to-learn program used around the world for business and classroom presentations. PowerPoint presentations are equally suitable for a large audience as they are for small groups, where they can be used for marketing, training, educational and other purposes.

The information in this article applies to PowerPoint 2016, PowerPoint for Office365, PowerPoint 2016, and PowerPoint Online.

Set up PowerPoint presentations

PowerPoint presentations can be turned into photo albums of music or stories for distribution on CD or DVD. If you’re in the sales field, add an illustrative data diagram or org chart of your business structure in just a few clicks. Create your presentation on a web page for email distribution or displayed as an advertisement on your company website

It’s easy to customize presentations with your company logo and impress your audience with one of the many design templates included with the program. Many other free add-ons and templates are available online from Microsoft and other websites. In addition to the on-screen slideshow, PowerPoint has print options that allow the presenter to provide handouts and overviews to the audience, as well as notes pages that the presenter can reference during the presentation.

Used for PowerPoint presentations

There is no downside to using PowerPoint presentations:

  • Employee training

  • Product launch

  • trade meetings

  • Exhibition Demos

  • Club Meetings

  • Public appearance

  • family trees

  • Digital portfolios

  • photo slideshow

  • Marketing strategies

  • Quarterly presentations

  • Business plans

Where to find PowerPoint

PowerPoint is part of the Microsoft Office suite and is also available as:

  • Standalone program for Windows and Mac computers

  • Part of an Office 365 subscription

  • PowerPoint Online

  • PowerPoint apps for Android and iOS mobile devices

Using PowerPoint

PowerPoint comes with a variety of templates that set the tone for your presentation, from casual to formal or off-the-wall.

As a new PowerPoint user, choose a template and replace the placeholder text and images with your own to customize your presentation. Add additional slides in the same format as you and add text, graphics and graphics. Add special effects, slide transitions, music, diagrams and animations (all built into the software) as you learn to enrich the audience experience.

PowerPoint collaboration

While PowerPoint is often used by an individual, it is also structured for use by a group to collaborate on a presentation.

In this case, the presentation is stored online in Microsoft OneDrive, OneDrive for Business, or SharePoint. When you’re ready to share, send your employees or colleagues a link to the PowerPoint file and grant them permissions to view or edit it. Responses to the presentation are visible to all co-authors.

When you use the free PowerPoint Online, you work and collaborate in your favorite desktop browser. You and your team can work on the same presentation from anywhere at the same time. You only need a Microsoft account.

PowerPoint Competitors

PowerPoint is by far the most popular presentation program. About 30 million presentations are made in the software every day. While it has a few competitors, they lack the fame and global reach of PowerPoint. Apple’s Keynote software is similar and ships for free on all Macs, but only has a small portion of the presentation software user base.

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